OFFICE COORDINATOR – PARKHURST ACADEMY

Are you a warm, organized, and dependable individual who enjoys creating a welcoming atmosphere and keeping things running smoothly behind the scenes?
Then we want you to join our team as an Office Coordinator at Parkhurst Academy!

ABOUT US

Parkhurst Academy is a Christ-centered non-profit school committed to academic excellence and spiritual growth. We serve students from preschool through high school, creating a nurturing environment where each child can thrive. Our team of dedicated educators and professionals work together to equip students for life—spiritually, academically, and personally.

POSITION OVERVIEW

The Office Coordinator is the heart of the school’s front office operations and the first face and voice people encounter. This role is responsible for creating a professional, friendly, and efficient environment for students, parents, visitors, and staff. From managing phones and visitors to assisting with scheduling and event logistics, this position keeps the day-to-day flow of the campus organized and running smoothly.

PREFERRED QUALIFICATIONS

• Prior experience in office administration, front desk, or customer service roles
• Friendly and professional communication skills
• Strong attention to detail and ability to multitask in a dynamic environment
• Proficiency in Microsoft Office, multi-phone line, and general office equipment
• Dependable, punctual, and able to maintain confidentiality
• A team player with a helpful attitude and a heart for Christian education

DISCLAIMER

This job description is not intended to be an exhaustive list of all responsibilities or working conditions. Management reserves the right to modify, add, or remove duties as necessary.

• Greet and assist all visitors, parents, and vendors with warmth and professionalism
• Answer incoming phone calls and direct them to the appropriate person or department
• Manage calendars for key school leaders, including coordinating appointments and reminders
• Handle student sign-ins/outs and monitor late arrivals and early dismissals
• Coordinate lunch deliveries and distribute meals to students
• Manage ticket sales, event sign-ups, and logistics for school activities and fundraisers
• Process and track payments for tickets, lunches, and similar items
• Maintain office equipment, supply inventory, and place orders as needed
• Provide general administrative support including copies, printing, emails, and announcements
• Distribute mail and accept deliveries
• Assist staff and teachers as needed
• Serve as a point person for visitors and vendors, ensuring secure campus procedures
• Flexibly assist with other tasks as needed to support the smooth operation of the school
• Other duties as assigned