THE REQUIREMENTS:

• Preferably some previous working experience in office management or a similar administrative role.
• Strong organisational and multitasking skills with the ability to prioritise tasks effectively and manage time efficiently.
• A confident and enthusiastic attitude that thrives in a regularly changing and fast-paced environment.
• An independent, proactive, and reliable way of working to effectively manage the needs of both offices.
• Excellent communication skills, with a strong command of German and fluency in English (written and spoken), to facilitate seamless communication with our international team.
• Demonstrated ability to identify and resolve office-related issues quickly and effectively.

This is an exciting opportunity to join our team as an Office Coordinator with our People Operations team, on a part-time basis (15 hours/week, fixed-term 12 months). You will play a key role in creating a welcoming and efficient work environment across our Frankfurt and Berlin offices. Frankfurt will be your main focus, as Berlin is located in a managed shared office space, with lower maintenance requirements. As the go-to person for our teams in both locations, you will ensure smooth day-to-day operations and a positive experience for everyone. You will report directly to our People & Culture Partner for Team DE. We offer flexibility in working arrangements (e.g., two full days or three mornings), depending on what works best for both you and the team.

• Serve as the first point of contact for office-related topics and queries from the Frankfurt and Berlin teams.
• Manage regular orders for food & drink and office supplies, ensuring adequate stock levels in both offices.
• Fostering an environment of collaboration and connection by organising team events. Manage shopping and catering for events in both locations.
• Serve as the primary contact for Frankfurt and Berlin offices, managing communications with external providers, including landlords, cleaning, supplies, equipment, invoices, and errands.
• Liaising with the Frankfurt and Berlin teams and HR to ensure new joiners and visitors are welcomed to our office and well looked after.
• Proactively gather ideas and recommendations to continuously improve our office environment and processes.
• Play a key role in shaping the Frankfurt office and team culture following our recent move into a beautiful new office space in the city centre, including finalising topics like soundproofing, design, and storage solutions.
• Support the People & Culture Partner with Health & Safety topics on the ground.
• Provide occasional IT support for new starters and daily operations, such as desk setup, accessory management, onboarding kit preparation, and on-site issue resolution.