OFFICE COORDINATOR (PART TIME) - Ostrava at Devoteam

Ostrava, Moravia-Silesia, Czechia -

Full Time

Start Date

Immediate

Expiry Date

23 Feb, 26

Salary

0.0

Posted On

25 Nov, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Office Management, Communication, Negotiation, Relationship Building, Time Management, Organizational Skills, Attention to Detail

Industry

Business Consulting and Services

Description

Company Description Devoteam is an AI-driven tech consulting firm specialising in cloud platforms, cybersecurity, data, and sustainability. Tech native for over 30 years, Devoteam guides businesses through sustainable digital transformation to deliver value. With over 11,000 tech architects in more than 25 countries across Europe, the Middle East, and Africa, Devoteam is committed to using technology to serve people. Devoteam has been a ServiceNow Elite Partner since 2019, and recipient of the 2025 Partner of the Year award. Job Description Devoteam is looking for an experienced Office coordinator who performs a number of administrative support and other tasks to ensure efficient operation in the Ostrava Devoteam office. The position is part-time (20 hours a week), we require office presence Monday to Thursday from 8:30 to 13.30. Specific duties and responsibilities may include these areas: Office management Maintaining the condition of the office Regular orders of refreshments, office supplies and IT equipment Point of contact for Facility Management and suppliers General support to visitors Access and visitors cards Coordination and support of Internal and client visits Administrative and operational support to the team Travel bookings arrangements, point of contact for agency Processing of electronic tools for signature of documents (DocuSign) Organization and preparation of team events Archiving of all related documents to office management and projects/clients Keep updated the handover protocols for IT equipments Requesting the transfer of the phone numbers for newcomers/leavers HR support Onboarding of newcomers - completing onboarding documents and handover to HR & Training coordinator Offboarding of leavers Administrative help with the Payroll report monthly Fire and safety agenda Regular weekly reminders to fill in the timesheets in internal attendance system Others Archiving the documents Taking part in contract negotiations Communication and negotiation with suppliers Qualifications You will be a great fit for this role if you have… At least secondary school education Experience with similar role Advanced English and Czech/Slovak language Advanced communication, negotiation and relationship-building skills Time management and organisational skills to work on various tasks and organise company events The ability to prioritise and work under pressure Attention to detail Ability to work in the office from Monday to Thursday 8.30-13.30 Additional Information What can Devoteam offer you Friendly atmosphere & Great company culture Work-life balance Daily use of English language and improving your English skills Teambuildings & Company events Benefits as meal allowance, Cafeteria or Multisport card Trainings and courses to upgrade your skills Moreover, we offer: Delicious breakfast and snacks Sabbatical leave Employee Referral Program

Responsibilities

The Office Coordinator will perform administrative support tasks to ensure efficient operation in the Ostrava office. Responsibilities include office management, HR support, and coordination of internal and client visits.