Job Summary:
The Office Coordinator under general supervision performs clerical, general, and administrative office duties of a responsible and confidential nature for the department including but not limited to typing word processing, preparing reports, maintaining files, assisting with special projects as assigned, ordering supplies equipment, maintaining records of purchases repairs, and providing secretarial assistance as directed.

Essential Functions:

• Supply administrative support to the department, often including several management personnel.
• Prepare standards letters and reports and creates various documents, including presentations, reports and forms, gathering and summarizing data, using appropriate formats and software. Handles communications/ documents of both a general and confidential nature.
• Perform administrative duties that support the effective operation of the office, such as maintaining appropriate inventory of the office supplies, processing information and forms, coordinating schedules, etc.
• Organize and maintain office filing systems and reports in accordance with organizational procedures, following up on pending matters.
• Process incoming and outgoing mail, directing and routing as appropriate, answers phone, takes and relays accurate messages, screens calls as appropriate, and greets and assists employees and other visitors.
• Schedule meetings and appointments, maintains calendars within departments, and coordinating arrangements for meetings and conferences.
• Respond to telephone or visitor inquiries based on knowledge of department of hospital procedures and policies. Refers other inquiries to the appropriate personnel.
• Greet and assist employee/ staff, other visitors and telephone callers. If appropriate, assist in problem resolution or refers others within department or organization.

Additional Duties:

• Adheres to the hospital and departmental attendance and punctuality guidelines.
• Performs all job responsibilities in alignment with the core values, mission and vision of the organization.
• Performs other duties as required and completes all job functions as per departmental policies and procedures.
• Maintains current Knowledge in present areas of responsibility to include any specialty certification requirements (i.e., self-education, attends ongoing educational programs).
• Attends staff meetings and completes mandatory in-services and requirements and competency evaluations on time.
• Demonstrates competency at all levels in providing care to all patients based on age, sex, weight, and demonstrated needs. For non-clinical areas, has attended training and demonstrates usage of age- specific customer service skills.
• Wears protective clothing and equipment as appropriate.

Qualifications:

Education:

• High School Diploma or GED - Required

Experience:

• 1 years secretarial administrative Experience - Required
• Knowledge, Skills and Abilities:
• Organizational Skills
• Communication Skills
• Interpersonal Skills
• Customer Relations
• Mathematical
• Grammar, Spelling
• Read, Comprehend Written Instructions
• Follow Verbal Instructions
• Basic Computer Skills
• Microsoft Office Suite
• General Clerical Skills
• Typing 60 wpm

License, Certifications and Required Training:

• N/A

Essential Functions:

• Supply administrative support to the department, often including several management personnel.
• Prepare standards letters and reports and creates various documents, including presentations, reports and forms, gathering and summarizing data, using appropriate formats and software. Handles communications/ documents of both a general and confidential nature.
• Perform administrative duties that support the effective operation of the office, such as maintaining appropriate inventory of the office supplies, processing information and forms, coordinating schedules, etc.
• Organize and maintain office filing systems and reports in accordance with organizational procedures, following up on pending matters.
• Process incoming and outgoing mail, directing and routing as appropriate, answers phone, takes and relays accurate messages, screens calls as appropriate, and greets and assists employees and other visitors.
• Schedule meetings and appointments, maintains calendars within departments, and coordinating arrangements for meetings and conferences.
• Respond to telephone or visitor inquiries based on knowledge of department of hospital procedures and policies. Refers other inquiries to the appropriate personnel.
• Greet and assist employee/ staff, other visitors and telephone callers. If appropriate, assist in problem resolution or refers others within department or organization

Additional Duties:

• Adheres to the hospital and departmental attendance and punctuality guidelines.
• Performs all job responsibilities in alignment with the core values, mission and vision of the organization.
• Performs other duties as required and completes all job functions as per departmental policies and procedures.
• Maintains current Knowledge in present areas of responsibility to include any specialty certification requirements (i.e., self-education, attends ongoing educational programs).
• Attends staff meetings and completes mandatory in-services and requirements and competency evaluations on time.
• Demonstrates competency at all levels in providing care to all patients based on age, sex, weight, and demonstrated needs. For non-clinical areas, has attended training and demonstrates usage of age- specific customer service skills.
• Wears protective clothing and equipment as appropriate