Office Coordinator / Program Support Specialist at Dungarvin

Long Beach, California, United States -

Full Time

Start Date

Immediate

Expiry Date

21 Jul, 26

Salary

26.75

Posted On

22 Apr, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative support, Operational support, Data entry, Scheduling, File management, Microsoft Office, Word, Excel, Database systems, Problem-solving, Time management, Communication, Attention to detail, Vendor coordination, Reporting

Industry

Individual and Family Services

Description

Company Description At Dungarvin, we are dedicated to making a meaningful impact in the lives of individuals with diverse abilities. We provide essential support to those with intellectual and developmental disabilities, physical disabilities, autism, and mental health conditions - empowering them to thrive in their communities. Where barriers exist, we create pathways for inclusion and independence. About the Role Dungarvin is hiring an Office Coordinator / Program Support Specialist to support multiple Adult Day Program locations across Southern California. This position is based out of our Lakewood office in Long Beach and plays an important role in helping day-to-day operations stay organized and running smoothly. In this role, you’ll provide administrative and operational support to Program Directors, Program Coordinators, and Area Leadership. You’ll help keep communication, documentation, and processes moving forward across multiple locations, ensuring teams have what they need to effectively support the individuals we serve. This is a hands-on support role that requires someone who is organized, reliable, and comfortable managing a variety of tasks throughout the day. You’ll work both independently and alongside a team, helping maintain structure and consistency across programs. While this is a support-focused role, you should be comfortable managing your responsibilities independently and following tasks through without frequent direction. You’ll be someone who stays on top of tasks, keeps things organized, and follows through to completion. Whether it’s maintaining files, supporting scheduling, assisting with office operations, or helping with projects, your role is to support the overall flow of operations. If you’re someone who is dependable, detail-oriented, and enjoys supporting a team behind the scenes, this role offers a great opportunity to build your skills and gain exposure across multiple programs. Benefits & Perks Competitive Pay: $24.00/per hour Full Range Scale: $24.00 - $26.75 per hour (The starting rate for this position is fixed at $24.00 per hour. Pay increases occur over time and are tied to tenure/length of employment with Dungarvin.) Full Time, Monday-Friday Medical, Vision and Dental Insurance for full-time employees Supplemental Insurance Flex Spending and HSA Accounts for full-time employees Pet Insurance Life Insurance for full-time employees 401 K plan with up to 3% employer match based on eligibility requirements PAID TIME OFF (PTO) for eligible employees PTO Donation Growth and Development Opportunities Employee Referral Program Employee Assistance Program National Brand Discounts TapCheck – access up to 50% of your pay before payday PAID training and orientation Job Description What You’ll Do Provide administrative and operational support to Program Directors, Program Coordinators, and Area Leadership Assist with maintaining organized physical and electronic files Support documentation tracking, data entry, and general administrative processes Help coordinate scheduling needs and meeting logistics Assist with office operations including supply ordering and vendor coordination Support expense tracking and basic reporting tasks Help maintain communication flow across teams and locations Assist with projects and day-to-day operational needs as they arise Monitor office supplies and equipment, reporting needs for restocking or maintenance Act as an extra set of hands for operations, stepping in where support is needed What Success Looks Like in This Role You stay organized and keep track of tasks and deadlines You communicate clearly and follow up when needed You complete tasks accurately and in a timely manner You are dependable and consistent in your work You are comfortable working independently while staying connected to a team You are open to feedback and willing to learn Qualifications What We’re Looking For High school diploma or GED required, along with at least 2 years of administrative or operational support experience in a professional setting Experience in human services, healthcare, or a multi-site environment preferred Strong computer and technology skills, including above average knowledge in Microsoft Office (Word, Excel, and database systems) Experience with data entry and administrative processes, with a focus on accuracy and timeliness Ability to work independently with minimal supervision and take initiative in day-to-day responsibilities Strong problem-solving skills with the ability to identify problems, find solutions, and follow tasks through from start to finish Ability to manage multiple tasks and prioritize effectively Highly organized with strong attention to detail Ability to support multiple priorities across different teams and locations Clear and professional communication skills with the ability to work across all levels of the organization Ability to handle confidential information with professionalism and discretion Valid driver’s license and reliable transportation Ability to travel between local program sites as needed to provide support What Will Set You Apart Experience in administrative or office support roles Experience in healthcare, human services, or multi-location environments Familiarity with scheduling, documentation tracking, or office coordination tasks A positive attitude and willingness to jump in and help where needed Additional Information Dungarvin believes that diversity and inclusion make our organization stronger. Together, we're working to create a culture that supports our employees and the people we serve. We are an affirmative action and equal opportunity employer. All information will be kept confidential according to EEO guidelines. Ready to start your journey? Apply today! Your next meaningful career move starts here. Together, we can create a better tomorrow for the people we serve and the communities we live in. #DCAJ 4/21

Responsibilities

Provide administrative and operational support to Program Directors and leadership across multiple locations. Manage documentation, scheduling, office supplies, and general office operations to ensure smooth program functionality.