Office Coordinator at RallyX

Jacksonville, Florida, United States -

Full Time

Start Date

Immediate

Expiry Date

05 Mar, 26

Salary

0.0

Posted On

05 Dec, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Office Coordination, Administration, Hospitality, Communication, Interpersonal Skills, Organization, Time Management, Microsoft Office Suite, Customer Service, Discretion, Event Support, Employee Engagement, Logistics, Document Preparation, Team Support

Industry

Business Consulting and Services

Description

Description About RallyX RallyX is a fast-growing, purpose-driven organization where people, culture, and excellence matter. We believe the way we show up every day—how we welcome others, care for our teams, and reflect our values—makes all the difference. About the Role We’re looking for a warm, organized, and hospitality-minded Office Coordinator to be the welcoming face of RallyX. This person will manage daily office operations, supports meetings and hospitality for events, and help provide administrative assistance to key leadership team. The ideal candidate is organized, people-oriented, and gifted in hospitality, thriving in a fast-paced and purpose-driven environment. What You’ll Do Greet and assist employees, clients, and guests with professionalism and genuine warmth. Manage front desk operations, including mail, deliveries, and maintaining a tidy, welcoming workspace. Coordinate office supplies, vendors, and daily logistics to keep the office running efficiently. Support the Executive Assistant and leadership team with administrative tasks, document preparation, and communications. Support meetings and company events—schedule, set up, order catering, and ensure a great experience for all. Provide administrative support to the Executive Assistant and leadership team. Assist with employee engagement activities and company culture events. Handle other administrative or special projects as needed. What You’ll Bring 1–4 years of experience in office coordination, administration, or hospitality. Strong communication and interpersonal skills with a customer-service mindset. Excellent organization and time management skills—you’re the person who keeps things on track. Proficiency in Microsoft Office Suite (experience with Basecamp or similar tools is a plus). Professional, reliable, and always discreet with sensitive information. Why You’ll Love It Here A collaborative, mission-driven workplace. Opportunities to grow and take on new responsibilities. A welcoming culture that values excellence and integrity. Competitive Pay. Health, Dental, and Vision Insurance for Full-Time Employees. 401k Plan with Matching Investment. Vacation and Paid Holidays. RallyX is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees and applicants, without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity, or expression. This commitment extends to all aspects of employment, including hiring, promotion, termination, and other conditions of employment.

Responsibilities

The Office Coordinator will manage daily office operations and provide administrative assistance to the leadership team. This role includes greeting guests, coordinating office supplies, and supporting meetings and events.