About Us
Synaptive Medical is a Canadian medical device company, based in Mississauga ON, focused on supporting healthcare professionals and systems in patient diagnosis and treatment. Synaptive’s suite of products include MRI, surgical planning, navigation, and robotic visualization – all of which can be seamlessly combined or used independently in the operating room. The company has a number of opportunities for innovative people to join the team and share in the development of technologies to solve surgical and imaging challenges in patient care.
Position: Office Coordinator
Job Description
We are seeking a highly organized and detail-oriented Office Coordinator to join our team. This role is responsible for managing daily administrative and office support tasks to ensure the smooth operation of our workplace. This is a full-time position based at our head office in Mississauga.
The ideal candidate will be proactive, dependable, with excellent communication and time management skills and capable of handling multiple priorities in a fast-paced environment. The candidate will be instrumental in creating a positive and professional first impression for visitors and when handling incoming phone calls.

What You’ll Do

• Answer and direct incoming phone calls, e-mails and other correspondence efficiently; and relay accurate messages
• Greet and assist visitors, customers, and employees in a professional and welcoming manner
• Maintain office security by following safety and visitor procedures
• Manage office supply inventory and reorder items as needed
• Oversee kitchen supplies and restock as necessary
• Handle and distribute the incoming mail on a daily basis
• Support facility operations and assist with janitorial and maintenance coordination
• Perform light delivery and errand tasks as required
• Provide administrative support to senior staff including data entry, filing and documentation preparation.
• Coordinate meetings for senior staff members and company events, including scheduling and catering arrangements
• Monitor and maintain office equipment, arranging service or repairs when needed
• Support the Health and Safety committee and supporting safety policies and procedures

WHAT YOU’LL NEED:

• High school diploma
• 1-3 years of experience in administrative or office coordination role
• Strong organizational, multitasking and time management abilities
• Ability to adjust and is flexible to meet changing work needs and demands
• Excellent telephone etiquette and communication skills
• Excellent written and oral communication skills
• Proven analytical and problem-solving measures
• Office experiences working in a confidential capacity
• Strong computer skills, including MS Office Suite (Word, Excel, Outlook, PowerPoint)
• Ability to prioritize and manage multiple tasks under pressure
• Positive, enthusiastic, and professional demeanor
• Self-motivated and able to work independently with minimal supervision
• High level of integrity and strong work ethic
  This job description is not intended to be all-inclusive. The employee may perform other related duties as negotiated to meet the ongoing needs of the organization.
  COVID-19 Considerations
  Synaptive has a special duty to take a leadership role in protecting the health and wellbeing of its employees and the public. The COVID-19 vaccines are an important public health measure for mitigating the spread of COVID-19 in the workplace and society. As a condition of employment, the successful candidate will be asked to provide proof of vaccination or a reason protected by legislation why they cannot be vaccinated against COVID-19.
  Diversity & Inclusivity
  Synaptive is based out of one of the most diverse countries in the world. This includes differences related to race, ethnicity, national origin, gender, gender expression and presentation, sexual orientation, religion, age, ability and socioeconomic status. To us, diversity is one our strongest assets to our organization. We commit ourselves to promoting the recognition and appreciation of our diverse and rich culture. We believe that it is critical to our success to promote freedom of thought and opinion in a respectful environment. The decisions we make are rooted by respectfully considering each other’s thoughts and opinions and by working towards a greater common goal, saving lives.
  Accommodation
  Synaptive Medical is an equal opportunity employer and welcomes applications from all qualified individuals, including visible minorities, Indigenous People, and persons with disabilities. We welcome and encourage applications from people with disabilities. If as a qualified job applicant, you request accommodation, Synaptive will consult with you to provide reasonable accommodations according to your specific needs. If you wish to make a request, you will be provided an opportunity if your application is selected to proceed in our hiring process.
  How to Apply
  Unless otherwise stated, applications will only be considered from candidates eligible to work in Canada, or the country in which they’re applying to, without sponsorship.
  If you are interested in this position and can demonstrate that you meet or exceed the requirements defined in the job description, please include #GOBRAIN in the top right corner of your resume and then complete your online application by clicking “Apply Now” and following the prompts.
  The successful candidate to this role will be asked to complete background checks, which may include criminal, credit, employment and/or educational checks. All offers of employment are conditional on the receipt of satisfactory results of any applicable background check.
  We would like to thank everyone who submits an application. Due to the volume that we receive, only those candidates selected for interviews will be contacted

• Answer and direct incoming phone calls, e-mails and other correspondence efficiently; and relay accurate messages
• Greet and assist visitors, customers, and employees in a professional and welcoming manner
• Maintain office security by following safety and visitor procedures
• Manage office supply inventory and reorder items as needed
• Oversee kitchen supplies and restock as necessary
• Handle and distribute the incoming mail on a daily basis
• Support facility operations and assist with janitorial and maintenance coordination
• Perform light delivery and errand tasks as required
• Provide administrative support to senior staff including data entry, filing and documentation preparation.
• Coordinate meetings for senior staff members and company events, including scheduling and catering arrangements
• Monitor and maintain office equipment, arranging service or repairs when needed
• Support the Health and Safety committee and supporting safety policies and procedure