Office Coordinator at Taboola

Tel Aviv, Tel-Aviv District, Israel -

Full Time

Start Date

Immediate

Expiry Date

13 Sep, 26

Salary

0.0

Posted On

15 Jun, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Office Coordination, Receptionist Duties, Vendor Management, Budget Tracking, Google Workspace, Microsoft Excel, Microsoft Office, English Proficiency, Hebrew Proficiency, Communication Skills, Prioritization, Resourcefulness, Event Coordination, Customer Service, Administrative Support, Confidentiality

Industry

Software Development

Description

Realize your potential by joining the leading performance-driven advertising company! Taboola is looking for a self-motivated, strong and organized Office Coordinator to join our admin team in Israel. As an Office Coordinator you will be the face of daily life at our office. You’ll deliver excellent customer service while managing all day-to-day operations, maintain and organize our work environment, and create a place where employees can be productive and enjoy themselves. This position is right for you if you have high energy, plenty of motivation, excellent communication skills, and superb attention to detail. This is a fantastic opportunity for anyone who thrives in a fast paced, dynamic environment, enjoys learning and to be the first point of contact for all employees when it comes to in-office requests and operations. This is a 9-18 position. To thrive in this role, you'll need: 1-3 years of experience as an office coordinator, ideally in a tech environment. Experience in a front office handling receptionist role and building relationships with a range of internal departments (finance, human resources, executive teams) Hands-on mentality, belief that no task is too big or too small Strong prioritization skills and ability to manage a wide variety of requests Passion for tackling issues in the moment and anticipating future needs, a creative and outgoing nature, and a get-it-done mindset Ability to be resourceful and proactive in dealing with issues that may arise Interest and excitement surrounding corporate culture and events and clients meetings Knowledge of Google Workspace and Excel is required Confidence and ability to sourcing new vendors and being cost effective Strong written and verbal communication skills in both English and Hebrew Competence in Microsoft Office How you’ll make an impact: Be the “face” of Taboola, sitting in the reception while being a welcoming point of contact for employees, clients, and visitors on a wide range of requests Organize and coordinate administration duties while ensuring high levels of organizational effectiveness at the office reception and maintain inventory of all supplies, including medication orders and our fully-stocked kitchen,deliveries etc. Tracking office supply costs against pre-existing budgets. Manage relationships with vendors – searching and negotiation with potential external suppliers, external suppliers related to the office ( groceries, Happy Hours,meetups, anniversary etc.). Ensure a pleasant working environment and smooth ongoing operation of all administrative needs. General operation and administrative responsibilities, including welcome visitors, answer phone calls, and assist every employee or guest with every need. Support finance department with expense. General operational support with different activities and with issues that may arise. Handle matters with the highest level of confidentiality and time sensitivity. Why Taboola? If you ask Taboolars what they love about working here, they’ll tell you that they’ve been empowered to realize their full potential while growing and learning from and with smart and talented people. They’ll also share more about: Adam Singolda, Taboola Founder and CEO says; “You can copy anything from another business but you can’t copy a company’s culture. Well-being:Enjoy comprehensive benefits (health, etc.), a fully stocked kitchen, and location-specific perks (gym partnerships, parking) Flexibility: We offer a hybrid work schedule with 3 days in-office with an option to come in more often if desired. Work with some of the biggest names: Our publisher partners include Yahoo, Conde Nast, Fox Sports, NBCU, ESPN, CBS, and E! Online. Our advertiser clients include Wells Fargo, Honda, Pinterest, Expedia and Honda. Ready to realize your potential? Taboola is an equal opportunity employer and we value diversity in all forms. We are committed to creating an inclusive environment for all employees and believe such an environment is critical for success. Employment is decided on the basis of qualifications, merit, and business need. Learn more about #TaboolaLife on LinkedIn, Facebook, Instagram, X, YouTube, & the Taboola Life Blog. About Taboola Taboola empowers businesses to grow through performance advertising technology that goes beyond search and social and delivers measurable outcomes at scale. Taboola works with thousands of businesses who advertise directly on Realize, Taboola’s powerful ad platform, reaching approximately 600M daily active users across some of the best publishers in the world. Publishers like NBC News, Yahoo, and OEMs such as Samsung, Xiaomi and others use Taboola’s technology to grow audience and revenue, enabling Realize to offer unique data, specialized algorithms, and unmatched scale. #LI-SRM #LI-Hybrid

Responsibilities

Act as the primary point of contact for employees and visitors while managing daily office operations and reception. Coordinate administrative duties, maintain office supplies, and manage relationships with external vendors.