Office Coordinator at The Arc of the Quad Cities Area

Rock Island, Illinois, United States -

Full Time

Start Date

Immediate

Expiry Date

12 Jan, 26

Salary

0.0

Posted On

14 Oct, 25

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Clerical Skills, Customer Service, Communication, Computer Skills, Inventory Management, Record Keeping, Invoice Preparation, Teamwork, Time Management, Problem Solving, Flexibility, Attention to Detail, Greeting Visitors, Phone Etiquette, Mail Processing, Meeting Participation

Industry

Description

** This position is set aside for a person with a disability. Documented proof of disability is required before interviewing. ** QC Flex is searching for an Office Coordinator to join their team in Rock Island, IL. As an Office Coordinator, your primary responsibility will be assisting with the operations of the front office at QC Flex. This position is designed to meet the demands of QC Flex, requiring a friendly demeanor and the ability to assist customers in person and over the phone. This position will work Monday through Friday from 8:00 AM to 2:00 PM, making this a 30-hour position. By efficiently completing assigned tasks and assisting in clerical activities, you will contribute to the team's overall productivity and success by ensuring prompt completion of clerical duties and working effectively both individually and as part of a team. JOB RESPONSIBILITIES Prepare invoices and monthly statements for QC Flex subcontract work. Draft correspondence, reports, and invoices, keeping proper copies. Record accounts payable and receivable transactions, and deposit funds when needed. Handle calls politely, relay messages, greet visitors warmly, and assist customers. Notify team members about over-the-counter sales. Manage mail and package processing daily. Maintain inventory records for keys, supplies, and customer stock. Participate in meetings and assist with additional tasks as needed. QUALIFICATIONS 1. Must be able to provide proof of a documented disability 2. High school diploma or equivalent required. 3. Valid driver's license required. Must be approved by the agency's auto insurance carrier 4. Must be able to pass a federal background check. 5. One year of clerical or business education, or one year of clerical experience, is required. 6. Strength and flexibility to lift parts, equipment, and supplies. 7. Ability to communicate effectively verbally and in writing with individuals, visitors, staff members, volunteers, and others required. 8. Computer skills in Windows and MS Office products, including MS Office 365 software, are required. WHY CHOOSE QC FLEX? At QC Flex, we are committed to creating dynamic, customizable business solutions through our dedicated and diverse workforce. QC Flex lets you focus on what you do best, while we handle everything else. Please review the attached job description to see if you meet the minimum qualifications and to learn more about the job's responsibilities." "We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status."

Responsibilities

The Office Coordinator will assist with the operations of the front office, including preparing invoices, managing calls, and maintaining inventory records. This role requires a friendly demeanor and effective communication skills to assist customers both in person and over the phone.