WHO WE ARE

Hi! We’re Thinkingbox, a brand experience agency driven by craft and curiosity. Our team blends diverse perspectives in design, technology, and strategy to push boundaries and deliver innovative work for our clients. We’re a curious group that loves to think big, keep learning, and create meaningful experiences. Culture is at the heart of who we are, and our offices are hubs of natural collaboration. From hanging out with our office dogs to enjoying Thursday happy hours, we keep our work environment vibrant, welcoming, and fun.

• Reception & Front of House
• Be the welcoming face of the office: greet guests, answer phones, buzz in visitors, and manage deliveries.
• Proactively maintain a clean, high-end, and welcoming space for staff and visitors.
• Office Management
• Liaise with building management for office upkeep, maintenance issues, and emergencies.
• Maintain daily inventory of kitchen, office, and bathroom supplies; replenish and refresh as needed.
• Order supplies and food for the office, both for regular use and for special events.
• Take ownership of planning and executing a full office reorganization, including optimizing storage, decluttering, and improving overall workspace efficiency.
• Ensure regular upkeep of office appliances, including:
• Cleaning out the fridge and disposing of expired items.
• Adding dishwashing rinse and maintaining dishwasher functionality.
• Descaling and cleaning the coffee machine.
• Replacing and maintaining water filters (e.g., Brita).
• Track schedules and completion of these tasks to ensure a clean, fully functional office environment.
• Culture & Events
• Plan and execute celebrations like birthdays, work anniversaries, and new hire welcomes.
• Coordinate company-wide events and community partnerships with schools, nonprofits, and industry groups.
• Host panels and external events in the office, ensuring a polished and engaging experience.
• Onboarding & Employee Support
• Give tours to new hires and introduce them to the office.
• Work with IT and Talent Acquisition to ensure computers, FOBs, and access are ready.
• Partner with other admin team members, including the Executive Assistant to the CEO and the Finance team, to support day-to-day business operations.
• Travel Coordination
• Assist with travel bookings for staff traveling on projects.
• Use platforms such as Egencia and Airbnb to manage accommodations and itineraries.
• Problem-solve and multitask a variety of complex travel requests.
• Budget & Administration
• Manage a monthly office budget, ensuring all expenses are tracked and aligned.
• Provide general administrative support to ensure the office runs smoothly.
• Who You AreHighly organized, detail-oriented, and proactive, with a strong sense of cleanliness and presentation.
• Creative and entrepreneurial, bringing fresh ideas to culture, events, and office improvements.
• A people person who enjoys connecting with others and making them feel welcome.
• Comfortable working in a fast-paced, creative environment where priorities can shift quickly.
• Skilled at problem-solving and multitasking across a range of responsibilities.
• Resourceful, hands-on, and happy to roll up your sleeves to get things done.