We are seeking an experienced and highly organized Office Coordinator to join our growing demolition company, which is relocating from Hillside to Lombard, IL. This role is critical to keeping daily operations running smoothly, supporting field and project staff, and ensuring compliance and organization across the business. The ideal candidate is proactive, detail-oriented, and comfortable managing multiple priorities in a fast-paced environment.
Location: Lombard, IL
Schedule: Full-Time
Pay Rate: $60,000 annually
Benefits: PTO, health, dental, and vision insurance, 401(k) with company match, paid parental leave, phone allowance, mileage reimbursement

REQUIREMENTS:

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Previous experience in an administrative, office management, or coordinator role
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Strong organizational and time management skills
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Experience with construction, demolition, or related industries preferred
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Proficiency in Microsoft Office Suite and general office technology
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Strong communication skills and ability to collaborate with multiple teams
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High attention to detail and accuracy
About Trova Advisory Group
Trova Advisory Group specializes in delivering a comprehensive array of staffing solutions tailored to meet the diverse needs of businesses across various sectors. Our expertise spans clerical, administrative, financial, and professional roles, offered through flexible arrangements including temporary placements, temp-to-hire options, and direct hire services. With a keen understanding of the dynamic demands of today’s workforce landscape, we pride ourselves on providing top-tier talent solutions that empower organizations to thrive and succeed in a competitive market environment.
Trova Advisory Group is proud to be an Equal Opportunity Employer. We consider all qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, genetic information, disability status, protected veteran status, or any other legally protected characteristic or group status.
We are committed to creating a culturally diverse and inclusive workplace where individuals of all abilities are welcomed and supported. If you require a reasonable accommodation during the application or interview process, please contact us at trova@gotrova.com. Include the nature of your request and your contact information, and we will be happy to assist you.
Trova Advisory Group offers a comprehensive benefits package offering Medical, Dental, and Vision benefit options to all eligible employees

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Oversee general office operations including supplies, equipment, and maintenance
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Support project managers and field staff with document preparation, scheduling, and reporting
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Submit monthly Pay Applications to GCs, including subcontractor-required documents
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Maintain and track project documentation including permits, submittals, contracts, change orders, and compliance forms
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Coordinate vendor and subcontractor documentation (COIs, W-9s, lien waivers, subcontracts, etc.)
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Manage expense reports, receipts, and accounts payable/receivable tasks
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Assist with payroll preparation, timesheet collection, and job cost coding
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Handle onboarding paperwork, certifications, and records for field employees
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Serve as liaison between the office, field teams, clients, and subcontractors
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Ensure safety compliance records and OSHA logs are up-to-date and accurate
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Assist with scheduling inspections, deliveries, and equipment rentals
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Help plan company meetings, safety trainings, and team events