OFFICE COORDINATOR at United Business Mail Inc

Itasca, Illinois, United States -

Full Time

Start Date

Immediate

Expiry Date

20 Feb, 26

Salary

0.0

Posted On

22 Nov, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Office Operations, Inventory Management, Human Resources Support, Organizational Skills, Communication Skills, Bilingual, Microsoft Office Suite, Detail-Oriented, Team Collaboration, Fast-Paced Environment, Facility Management, Administrative Tasks, Customer Service, Problem Solving, Time Management, Interpersonal Skills

Industry

Truck Transportation

Description

Description Position Title: Office Coordinator The Office Coordinator plays a pivotal role in ensuring the smooth and efficient operations of the office environment. This multifaceted position involves administrative tasks, facility management, inventory control, and providing support to various departments within the organization. The ideal candidate will be organized, detail-oriented, and possess excellent communication skills to effectively interact with internal and external stakeholders. Responsibilities: Office Operations Answer incoming calls, transfer calls, and provide information as needed. Maintain the cleanliness and presentation of the lobby area, including ensuring music and presentations are playing on TV, refilling front desk candy and business cards, and arranging flowers. Welcome visitors, including vendors and deliverers, receive packages, sort mail, and handle incorrect mail returns. Assist applicants by providing applications, answering questions, and directing them to appropriate personnel. Set up and maintain the kitchen area, including brewing coffee, stocking supplies, and cleaning. Ensure stock of essential office supplies, cleaning products, and amenities. Coordinate with key vendors and act as main contact. Inventory Management Organize and manage inventory across various storage spaces, including the kitchen, lobby, first aid, and office supply areas. Maintain accurate inventory records and respond to requests for supplies promptly. Conduct price comparisons, bulk ordering, and proactive planning to prevent supply shortages. Coordinate delivery and distribution of supplies, including cleaning products and office materials. Purge expired or obsolete inventory items regularly to maintain efficiency. Human Resources Support Assist in HR initiatives such as ESL registration, handbook updates and insurance open enrollment. Organize paychecks as needed. Conduct reference checks, schedule interviews, and support in the hiring/onboarding processes as needed. Other Duties Assist admin team with check deposits and handling office correspondence. Assist with various office events and initiatives, including setup, coordination, and participation. Collaborate with other teams on projects and events, contributing to the overall success of the organization. Requirements Associate’s degree and/or at least three years progressive relevant work experience. Must be bilingual in English and Spanish. Previous experience in office administration, facility management, or related field preferred. Strong organizational skills with the ability to prioritize tasks and manage multiple responsibilities. Proficiency in Microsoft Office Suite and other relevant software applications. Excellent communication and interpersonal skills, both verbal and written. Ability to work independently and as part of a team in a fast-paced environment.

Responsibilities

The Office Coordinator is responsible for ensuring smooth office operations, including managing calls, maintaining the lobby, and supporting various departments. This role also involves inventory management and assisting with HR initiatives.