Office Coordinator at US MEDICAL STAFFING LLC

West Whiteland Township, Pennsylvania, United States -

Full Time

Start Date

Immediate

Expiry Date

11 Apr, 26

Salary

0.0

Posted On

11 Jan, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Organizational Mastery, Tech Proficiency, Self-Initiative, Communication Skills

Industry

Staffing and Recruiting

Description

Job Details Job Location: Exton, PA 19341 Are you a logistics pro who loves keeping a team running like a well-oiled machine? Austill's Educational Therapy Services is seeking a proactive Office Coordinator to handle essential clerical and administrative tasks and be the heartbeat of our Educational Services department. If you are organized, tech-savvy, and ready to support our team, we want to meet you! This is a full-time, on-site position based in our Exton, PA office. Standard hours are Monday through Friday, 8:00 AM – 4:00 PM Austill's has been providing comprehensive school-based therapy services, including OT, PT, and SLP, for over 40 years! We are dedicated to enhancing the lives of our students (PK-12th) in schools throughout Pennsylvania through high-quality educational therapy services. How You’ll Make an Impact: Office Command: Manage daily mail, outgoing faxes, and high-volume phone calls with a professional touch. Compliance Guardian: Lead the clearance process for therapists, ensuring all independent contractors and employees are up-to-date. You’ll also handle monthly compliance reporting and follow-ups. Student Data Expert: Accurately enter new student data and process critical evaluation reports within a 48-hour window to ensure no child’s services are delayed. Supply & Resource Logistics: Keep the office stocked and within budget, while assisting with the distribution of clinical test kits and library resources. Onboarding Support: Be the welcoming face of the company by preparing welcome packets and creating badges for new team members. What You Bring to the Table: Organizational Mastery: You can juggle mail, PT scripts, and IEP data updates without breaking a sweat. Tech Proficiency: High comfort level with Microsoft Office (Word, Excel, Outlook) and database entry. Self-Initiative: You don’t wait to be told what to do; you see a need (like low inventory or a pending referral) and take action. Communication Skills: You are articulate and helpful, whether you’re talking to a school administrator or an independent therapist. Employees who meet benefit eligibility may receive: Competitive pay commensurate with experience Comprehensive healthcare insurance plans, including medical, dental and vision Company-paid Life Insurance and Long Term Disability Insurance Voluntary short-term disability, additional life insurance, critical illness insurance and accident insurance are all available Generous Paid Time Off plan and paid holidays 401k retirement savings plan with discretionary company contribution Qualifications Required Credentials: High School Diploma (Required). Ability to obtain and maintain all company-required clearances and credentials. Ability to perform light-duty physical tasks, including sitting, standing, and occasional bending/reaching. Austill's is an equal opportunity employer and does not unlawfully discriminate against employees or applicants for employment on the basis of an individuals race, color, religion, creed, sex, national origin, age, disability, marital status, veteran status, sexual orientation, gender identity, genetic information, or any other status protected by applicable law. This policy applies to all terms, conditions, and privileges of employment, including recruitment, hiring, placement, compensation, promotion, discipline, and termination. Austill’s Educational Therapy Services and AOT, Inc. operate in partnership with US Medical Staffing, Inc., our parent company.

Responsibilities

The Office Coordinator will manage daily mail, phone calls, and compliance processes while ensuring timely data entry for student evaluations. They will also oversee office supplies and assist with onboarding new team members.