Office & Culture Specialist at Glia

Tallinn, , Estonia -

Full Time

Start Date

Immediate

Expiry Date

20 Jan, 26

Salary

0.0

Posted On

22 Oct, 25

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Communication, Organizational Skills, Planning Skills, Problem-Solving, Event Management, Office Management, People Skills, Positive Attitude, Creative Thinking

Industry

Financial Services

Description

About Glia Our award-winning technology powers conversations with customers for some of the world’s largest enterprises. We believe that combining the human touch with technology is the best way to create amazing customer experiences. When human abilities such as problem-solving, creative thinking and relationship building are enhanced with technology... magical moments happen. We're growing rapidly, and seeking a highly-motivated Office & Culture Specialist to be a key part of the team. If you have what it takes to thrive in a fast-paced, dynamic fast-growth startup, keep reading! The Opportunity Glia is reinventing how companies connect with their customers—and that transformation starts from within. Our People Team is at the heart of building a world-class employee experience that reflects our culture of collaboration, care, and continuous improvement. We’re now looking for a People Ops Specialist to help us create an exceptional workplace experience for our Glianeers in Tallinn. In this role, you’ll support the day-to-day operations of our office, assist with people programs and events, and help make Glia an inspiring place to work and grow. This is a great opportunity for someone who’s passionate about people, culture, and operations—someone who enjoys solving problems, keeping things running smoothly, and bringing positive energy to the workplace. The role Glia is growing fast, and we’re looking for a passionate, proactive people person to join our Talent & People team. As a People Ops Specialist, you’ll help keep our Tallinn office running seamlessly while supporting a variety of initiatives that strengthen our culture and employee experience. From organizing internal events to assisting with onboarding and day-to-day operations, you’ll play an important role in ensuring Glianeers feel supported, connected, and excited to come to work each day. This is an excellent opportunity for someone eager to build a career in People Operations and make a meaningful impact within a global, high-growth tech company. What you'll do 1. Office: Work closely with our Global People Ops Team to oversee the functioning of the office and create an exceptional work environment (i.e keep our kitchens stocked, inventory management, regular maintenance of the office, improvements, etc) Liaise with facility management and service providers (i.e cleaning, security service, etc) Be the first point of contact for our people regarding office-related topics and external partners for establishing office procedures Be our work environment specialist in the Tallinn office 2. Event management: Collaborate with our global People Ops team in organizing company-wide events Support our employer branding activities (i.e making stories for Instagram, ordering company merch, our contact for visitors etc) Send and/or take care of other ad-hoc events, gifts, and swag 3. People topics: Coordinating work anniversaries Supporting onboarding with several initiatives (i.e. by setting up desks for new hires and office tours on the first day, first-day orientation call etc) Make sure Glianeers visit the occupational health doctor and be the first point of contact from Glia’s side for Meliva (former Qvalitas) Organize accommodation for Glianeers who visit our Tallinn or Tartu office and/or travel from the EU to Estonia Be the main point of contact with any relocation case within the company Requirements Excellent communication in English, written and verbal Willingness to learn and grow with us Strong organizational and planning skills True people’s person with a positive, problem-solving attitude and a creative mind Previous experience in office and/or event management or similar roles is a plus *Glia is an equal-opportunity employer. Glia does not discriminate against any employee or applicant because of race, creed, color, religion, gender, sexual orientation, gender identity/expression, national origin, disability, age, genetic information, veteran status, marital status, pregnancy or related condition (including breastfeeding), or any other basis protected by law. The Glia Talent Acquisition team uses @glia.com and @gliatalent.com, mailboxes for coordinating interviews, providing updates, and sending documents. Our hiring process involves an introduction, practical and team interviews, and a decision and offer. For more information, visit our Recruitment Privacy Notice page or contact our talent team via talent@glia.com *Want to know more about working at Glia? Check our Glia's Career FAQs

Responsibilities

The Office & Culture Specialist will oversee the day-to-day operations of the office and support various people programs and events. This role is crucial in creating an exceptional workplace experience for employees and ensuring a smooth operational flow.