Office / Development Administrative Assistant at AmeriCorps St. Louis

St. Louis, Missouri, United States -

Full Time

Start Date

Immediate

Expiry Date

09 Sep, 26

Salary

38000.0

Posted On

11 Jun, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Office Management, Donor Relations, Financial Tracking, Google Workspace, Microsoft Office Suite, Database Management, Grant Administration, Human Resources Support, Board Support, Customer Service, Time Management, Written Communication, Verbal Communication, Multitasking, Organizational Skills, Interpersonal Skills

Industry

Environmental Services

Description

Position Title Office / Development Administrative Assistant Position Summary The Office / Development Administrative Assistant supports the daily operations and administrative functions of the organization to help advance its mission and programs. This position plays a key role in maintaining efficient office processes, supporting staff and Members, coordinating communications, assisting with financial and donor records, and helping ensure organizational compliance. The ideal candidate is organized, adaptable, mission-driven, and comfortable working in a collaborative nonprofit environment Key Responsibilities: Administrative Operations * Maintain a tidy and welcoming office environment * Answer phones, respond to emails, and manage general organizational correspondence * Maintain office supplies and equipment * Coordinate schedules, meetings, and organizational calendars * Support internal communications and office procedures Financial & Grant Support * Assist with expense tracking, specifically credit receipt documentation * Support program reporting through data entry and review Donor & Community Relations * Assist with donor acknowledgments, mailings, and fundraising event logistics * Maintain donor and alumni profiles and gift records * Support outreach efforts, community engagement activities, and organizational events * Provide excellent customer service to Members, partners, and community members Board & Leadership Support * Support board meeting schedules, materials, agendas, and minutes * Support special projects as requested by the Executive Director * Assist with policy updates, reporting requirements, and organizational documentation Human Resources * Support Member onboarding, personnel files, and time tracking * Assist with Member communications * Support Member events and weekly meetings through notetaking and attendance Facility * Maintain building supply and food inventory * Perform light bi-weekly cleaning, including bathrooms and kitchen * Oversee vehicles use logs and parking * Help maintain compliance with organizational policies and workplace procedures * Maintain secured physical filing areas and document retention schedules * Oversee secured technology equipment inventory Qualifications * Associate degree or equivalent experience preferred * 2+ years of administrative or office management experience, preferably in a nonprofit setting * Strong organizational and multitasking abilities * Excellent written and verbal communication skills * Proficiency in Google Workspace, Microsoft Office Suite and database systems * Ability to work independently and collaboratively in a small team environment * Experience with nonprofit software, donor databases, or grant administration is a plus Desired Skills * Commitment to the organization’s mission and values * Flexibility and adaptability in a small nonprofit environment * Attention to detail and strong time management skills * Professionalism, discretion, and sound judgment * Ability to manage multiple priorities with limited resources * Strong interpersonal and community relations skills Compensation $34,000 - $38,000 annual salary based on experience. Benefits include health insurance reimbursement, vacation / sick / personal time off, retirement match, disability/life insurance, and 16 paid holidays including winter holiday break. Equal Opportunity Statement Partnership for Youth Inc., dba, AmeriCorps St. Louis, is an equal opportunity employer committed to creating an inclusive workplace that reflects the communities we serve.

Responsibilities

This role manages daily office operations, including administrative support, financial tracking, and donor relations. It also provides critical support to the Executive Director, the Board, and Human Resources functions.