Office Experience Associate at 1248 Management LLC

Kansas City, Missouri, United States -

Full Time

Start Date

Immediate

Expiry Date

15 May, 26

Salary

18.0

Posted On

14 Feb, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Interpersonal Skills, Customer Service, Multitasking, Organization, Proactive, Ownership, Hospitality, Reception, Administrative Support

Industry

Description

1248 is a family office investment company located on Country Club Plaza in Kansas City, MO. We are actively seeking an Office Experience Associate to facilitate the efficient operation of the organization. This position has a key role in creating a warm, welcoming, and professional environment for all guests, clients, and team members. This individual ensures the office is organized, well-maintained, and stocked, helping the workplace run smoothly and leaving visitors with an exceptional first impression. RESPONSIBILITIES GUEST EXPERIENCE & FRONT DESK RESPONSIBILITIES * Greeting and welcome guests, clients, and vendors with a warm, professional demeanor * Manage visitor check-in and notify staff of arrivals * Accept, log, and distribute deliveries, mail, and packages * Serve as the first point of contact for general office inquiries OFFICE & WORKPLACE OPERATIONS RESPONSIBILITIES * Ensure conference rooms are clean, organized, and fully set up each morning; reset rooms between meetings as needed * Keep common areas—lobby, kitchen, conference rooms, and shared workspaces—clean, tidy, and inviting throughout the day * Restock snacks, beverages, and coffee supplies; maintain inventory and place replenishment orders when needed * Monitor cleanliness and organization of the office and proactively address issues (trash removal, wiping down surfaces, resetting furniture, etc.) FACILITIES & ADMINISTRATIVE SUPPORT RESPONSIBILITIES * Coordinate with building management or vendors for routine maintenance or service requests * Assist with basic administrative tasks such as preparing materials, light scheduling support, or event setup * Support team members with occasional ad hoc projects that enhance office operations and associate experience SKILLS & KNOWLEDGE * Strong interpersonal skills with a warm, professional customer-service mindset. * Ability to multitask and remain calm, friendly, and efficient in a dynamic environment. * Prior experience in hospitality, reception, or administrative support preferred. * Dependable, proactive, and comfortable taking ownership of the office environment EXPERIENCE * 3-years work experience within a professional services environment. Tuesday, Wednesday, Thursday 9 am - 1 pm with some flexibility on start time. 15 hours per week

Responsibilities

The primary duties involve managing the front desk, greeting guests and clients warmly, handling mail and deliveries, and ensuring the office environment is welcoming and professional. This role also encompasses maintaining the cleanliness and organization of common areas, conference rooms, and restocking supplies.