Office Facilities & Admin Executive at LOUIS DREYFUS COMPANY ASIA PTE LTD

Singapore, , Singapore -

Full Time

Start Date

Immediate

Expiry Date

03 May, 26

Salary

0.0

Posted On

02 Feb, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Facilities Management, Office Administration, Organizational Skills, Multitasking, Communication, Vendor Management, MS Office, Safety Standards

Industry

Food and Beverage Manufacturing

Description

Company Description Louis Dreyfus Company is a leading merchant and processor of agricultural goods. Our activities span the entire value chain from farm to fork, across a broad range of business lines, we leverage our global reach and extensive asset network to serve our customers and consumers around the world. Structured as a matrix organization of six geographical regions and ten platforms, Louis Dreyfus Company is active in over 100 countries and employs approximately 18,000 people globally. Job Description Key Responsibilities Facilities Maintenance Management Oversee maintenance of air-conditioning systems (internal & external). Manage door access systems and security controls. Ensure uninterrupted power and utilities supply. Maintain water dispensers and coffee machines. Coordinate M&E services (e.g., sump pump, water leak detection). Schedule sanitization and carpet cleaning services. Supervise landscaping and pest control activities. Inspect and maintain electrical boards and fire extinguishers. Manage document recycling and archiving processes. Ensure proper lighting and supply of office essentials. Handle furniture repairs and replacements (e.g., floor springs, door arms). Monitor and replenish first aid kits to ensure compliance with workplace safety standards. Access Management Manage visitor invitations for internal and external employees. Maintain and manage employee access rights, including profile creation and termination. Administer season parking allocations. Process Permit-to-Work (PTW) requests. Media Subscription Management Oversee corporate media subscriptions and renewals. Travel Coordination Manage hotel bookings and relations for business travel. Prepare visa invitations and immigration letters for employees and guests. Office Inventory Management Manage and maintain inventory records for storage areas, lockers, keys, and security items. Oversee corporate merchandise stock and distribution. Vendor Liaison & Relationship Management Handle vendor contracts and procurement processes. Maintain strong relationships with service providers for timely support. General & Administrative (G&A) Process and manage invoices related to office facilities and administrative expenses. Event Support Provide logistical and operational support for internal events and activities. Qualifications & Skills: Diploma/Degree in Business Administration, Facilities Management, or related field. Minimum 3–5 years of experience in office administration or facilities management. Strong organizational and multitasking skills. Excellent communication and vendor management abilities. Proficient in MS Office (Word, Excel, PowerPoint, Outlook). Knowledge of safety and compliance standards is an advantage. Additional Information Additional Information for the job Diversity & Inclusion LDC is driven by a set of shared values and high ethical standards, with diversity and inclusion being part of our DNA. LDC is an equal opportunity employer committed to providing a working environment that embraces and values diversity, equity and inclusion. LDC encourages diversity, supports local communities and environmental initiatives. We encourage people of all backgrounds to apply. Sustainability Sustainable value is at the heart of our purpose as a company. We are passionate about creating fair and sustainable value, both for our business and for other value chain stakeholders: our people, our business partners, the communities we touch and the environment around us What We Offer We provide a dynamic and stimulating international environment, which will stretch and develop your abilities and channel your skills and expertise with outstanding career development opportunities in one of the largest and most solid private companies in the world. We offer A workplace culture that embraces diversity and inclusivity Regular events that foster team engagement Access to Training and Development Hybrid work arrangement offered (availability varies by role). Comprehensive insurance coverage and flexible benefits Years of Work Experience: 3 - 5

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Responsibilities

The Office Facilities & Admin Executive will oversee facilities maintenance management, including air-conditioning systems and security controls, while also managing access rights and vendor relationships. Additionally, they will coordinate travel arrangements and provide logistical support for internal events.