Office Facilities Coordinator at KROLL ASSOCIATES S PTE LTD

Mumbai City, maharashtra, India -

Full Time

Start Date

Immediate

Expiry Date

11 Mar, 26

Salary

0.0

Posted On

11 Dec, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Organizational Skills, Multitasking Skills, Communication Skills, Interpersonal Skills, MS Office Proficiency, Facilities Coordination, Vendor Management, Safety Compliance, Problem Solving, Onboarding Support, Documentation Skills, Budgeting Skills, Housekeeping Management, Emergency Preparedness, Space Management, Maintenance Scheduling

Industry

Business Consulting and Services

Description

The Office Facilities Coordinator is responsible for ensuring the smooth day-to-day operations of the office environment. This role involves managing facility services, coordinating with vendors, supporting employees, and maintaining a safe, clean, and efficient workplace. The day-to-day Responsibilities include but are not limited to: Facilities & Office Operations Oversee daily housekeeping and ensure cleanliness across all office areas. Liaise with building management for maintenance and infrastructure issues. Manage HVAC, lighting, and plumbing complaints and coordinate timely resolution. Space & Room Management Manage meeting room bookings and seating arrangements. Allocate cabins for visiting employees, expats, and senior staff. Maintain updated seating charts and coordinate desk moves. Maintenance & Vendor Coordination Log and track facility-related complaints and follow up with vendors. Schedule preventive maintenance for office equipment and infrastructure. Coordinate with vendors for office supplies, repairs, and services. Review and process vendor invoices and maintain documentation. Employee & Visitor Support Assist with onboarding/offboarding from a facilities perspective. Support expats and guests with workspace and basic amenities. Address employee queries related to facilities and services. Compliance & Safety Conduct regular safety audits and ensure compliance with health and safety standards. Coordinate fire drills and emergency evacuation procedures. Maintain first-aid kits and ensure emergency equipment is functional Reporting & Documentation Maintain facility issue trackers and generate periodic reports. Assist in budgeting and cost optimization for facility operations. Document SOPs and maintain records of vendor contracts and service logs. Essential Traits Bachelor’s degree. 2–4 years of experience in office administration or facilities coordination. Strong organizational and multitasking skills. Proficiency in MS Office Excellent communication and interpersonal skills. Experience working in a Corporate Knowledge of safety regulations and compliance standards. Ability to handle emergencies and resolve issues promptly. About Kroll In a world of disruption and increasingly complex business challenges, our professionals bring truth into focus with the Kroll Lens. Our sharp analytical skills, paired with the latest technology, allow us to give our clients clarity—not just answering all areas of business. We value the diverse backgrounds and perspectives that enable us to think globally. As part of One team, One Kroll, you’ll contribute to a supportive and collaborative work environment that empowers you to excel. Kroll is the premier global valuation and corporate finance advisor with expertise in complex valuation, disputes and investigations, M&A, restructuring, and compliance and regulatory consulting. Our professionals balance analytical skills, deep market insight and independence to help our clients make sound decisions. As an organization, we think globally—and encourage our people to do the same. Kroll is committed to equal opportunity and diversity, and recruits people based on merit. In order to be considered for a position, you must formally apply via careers.kroll.com. #LI-JC1 #LI-Hybrid

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Responsibilities

The Office Facilities Coordinator is responsible for managing the day-to-day operations of the office, including overseeing housekeeping, coordinating with vendors, and ensuring a safe and efficient workplace. This role also involves managing meeting room bookings, addressing employee queries, and conducting safety audits.