Office & Facilities Manager at TELYRX LLC

Clearwater, Florida, United States -

Full Time

Start Date

Immediate

Expiry Date

20 Jul, 26

Salary

0.0

Posted On

21 Apr, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Office management, Facilities management, Vendor management, Budgeting, Procurement, Inventory management, Administrative support, Workplace safety, Contract negotiation, Employee onboarding, Project coordination, Microsoft Office, Problem-solving, Communication, Multitasking, Operational efficiency

Industry

Hospitals and Health Care

Description

Description Office & Facilities Manager Irving, TX | Monday–Friday | On-Site Position Overview We are seeking a highly capable and resourceful Office Manager to lead workplace operations, facilities oversight, and cross-functional administrative support. This role is responsible for ensuring operational excellence across the office environment while acting as a key partner to HR, Executive leadership, and Operations. This position goes beyond traditional office management, requiring ownership of vendor strategy, facilities planning, employee experience, and administrative infrastructure. The ideal candidate thrives in a fast-paced environment, anticipates needs, and drives efficiency across the organization. Key Responsibilities Workplace & Facilities Operations Leadership Own and manage all aspects of office and facilities operations, ensuring a high-functioning, safe, and professional workplace Develop and maintain relationships with vendors, negotiate contracts, manage performance, and optimize costs Oversee facilities maintenance, repairs, and capital improvements in partnership with building management Manage utilities, service providers, and preventative maintenance programs (including specialized equipment and systems) Establish and maintain workplace standards, processes, and operational procedures to improve efficiency and consistency Ensure compliance with safety, cleanliness, and workplace standards Vendor & Budget Management Manage office and facilities-related budgets, tracking expenses and identifying cost-saving opportunities Oversee procurement and inventory strategy for office, kitchen, and operational supplies Evaluate vendor performance and implement improvements as needed Employee Experience & Workplace Strategy Drive a high-quality, welcoming, and productive in-office experience for employees and visitors Partner with HR to support onboarding, employee engagement initiatives, and workplace programs Serve as the primary point of contact for office-related needs, ensuring timely resolution and a high level of service Oversee office access, security coordination, and workplace logistics Executive & Cross-Functional Administrative Support Provide high-level administrative support to leadership, HR, and operations teams Coordinate meetings, office logistics, and cross-departmental initiatives Support HR with onboarding logistics, workspace planning, and employee lifecycle needs Maintain critical office documentation, employee directories, and communication systems Assist in planning and execution of internal events, meetings, and company initiatives Operations & Office Infrastructure Oversee office systems, equipment, and technology (printers, shared tools, etc.), ensuring functionality and efficiency Manage mail, deliveries, and internal logistics processes Continuously identify opportunities to streamline operations and improve workplace processes Requirements Qualifications Experience: 4+ years in office management, workplace operations, facilities management, or similar role Leadership: Proven ability to take ownership, manage vendors, and operate with minimal oversight Business Acumen: Experience managing budgets, contracts, and operational processes Skills: Exceptional organizational, multitasking, and problem-solving abilities Communication: Strong interpersonal skills with the ability to work cross-functionally and support senior leadership Technical: Proficiency in Microsoft Office and workplace systems; experience with facilities or operations tools is a plus Working Conditions On-site, hands-on role with both strategic and operational responsibilities Ability to lift and move supplies as needed Occasional flexibility to address urgent operational or facilities-related needs

Responsibilities

The Office & Facilities Manager will lead workplace operations, facilities oversight, and cross-functional administrative support. This role involves managing vendor relationships, budgets, and office infrastructure to ensure a safe and productive environment.