Office & HR Assistant at Bacardi

Sydney, New South Wales, Australia -

Full Time

Start Date

Immediate

Expiry Date

29 Jun, 26

Salary

0.0

Posted On

31 Mar, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Communication, Interpersonal Skills, Organizational Skills, Multitasking, Attention to Detail, HRIS, Microsoft Products, Digital Curiosity, Integrity, Initiative, Creativity, First Aid, Fire Warden, Recruitment Support, Event Coordination, Budget Management

Industry

Beverage Manufacturing

Description

RESPONSIBILITIES - WITH OUR PEOPLE AT THE HEART, YOUR KEY FOCUS WILL BE: Office Coordinator: Answering the reception phone Answering the doorbell and greeting guests at head office, ensuring they sign in on the iPad. Booking couriers and accepting courier deliveries Ordering catering for office functions Managing office budgets and processing of invoices and Concur expenses. Certified Fire Warden and First Aider – Ensure emergency plans are in place, and up to date Ensure the office runs smoothly – Clean and tidy, ordering stock for bar & kitchen, service of machines. Leading the relationship with building management and building requests e.g., maintenance, swipe cards, security, car parking. Leading telecommunications – mobile service plans. Sustainability lead New starter office induction. Co-ordinate and pay for industry networking breakfasts & events Lead relationship with travel agency, and preferred airline & hotel suppliers. Coordinate the monthly Town Hall Organising internal events and training, and sourcing of venues – Christmas Party, EOFY, Melbourne Cup Coordination of Annual Achievement and Service Awards. HR Support— Support the HR Manager, ANZ with the following: HR Coordination including compliance, reporting, working with BES to maintain the HRIS (Workday) Talent Acquisition Support: working with BES to ensure a smooth recruitment process including preparing meeting rooms for interviews, onboarding (incl organizing welcome packs), induction and offboarding. Manage and coordinate with tool of trade fleet partners both internally and externally (first point of contact for all fleet queries, manage POs & invoicing) Active involvement in a number of people initiatives and projects including Belonging, culture, recognition, engagement, wellbeing, diversity & inclusion, WH&S Ad hoc HR support & reporting Administrative Support Executive expenses SKILLS - THE SKILLS AND EXPERIENCE NEEDED TO CREATE YOUR LEGACY: To be successful in this role you will have/be: 2-3 years’ experience in a generalist office/ administration role Excellent communication and interpersonal skills, with the ability to interact effectively with individuals at all levels of the organization Strong organizational and multitasking abilities, with exceptional attention to detail Proficient using HRIS, preferably Workday would be advantageous (or willingness to learn) Proficiency using the suite of Microsoft products, including Teams, Word, Excel, PowerPoint, Outlook, SharePoint and OneNote Digital curiosity and capability Uncompromised integrity, respect for confidentiality and discretion Strong initiative and can-do attitude Passion for thinking a little creatively and critically, balanced with the ability to get the basics done. RSA/ First Aid is a bonus PERSONAL QUALITIES – SHARE OUR FOUNDER’S PASSION AND ENTREPRENEURIAL FLAIR: Belonging: You have a strong capacity to create a culture of ‘Belonging’, where people feel appreciated for who they are, what they do, and who they can become Self-Awareness: You have high levels of self-awareness, are reflective and know yourself well, understanding both your own strengths and weaknesses and your impact on others People Agility: You bring a deep ability to understand and relate to people and navigate through tough situations to harness and multiply collective performance. Results Agility: You demonstrate consistent delivery of results in first-time situations by inspiring teams, exhibiting a presence that builds confidence in yourself and others. Mental Agility: You can think critically to penetrate complex problems and expand the possibilities by making fresh connections. You think strategically whilst being execution focused and bring creativity to the challenges you’re presented with Change Agility: You have a deep natural curiosity, desire to experiment and ability to effectively deal with the heat of change. You have a growth and learning mindset: ready to test, stumble, learn and apply from experience LEADERSHIP AGILITY At Bacardi we care deeply about finding brilliant talent who can bring the following personal attributes to help elevate our 3Fs: Fearless, Family, Founder culture to the next level. Belonging: You have a strong capacity to create a culture of ‘Belonging’, where people feel appreciated for who they are, what they do, and who they can become Self-Awareness: You have high levels of self-awareness, are reflective and know yourself well, understanding both your own strengths and weaknesses and your impact on others People Agility: You bring a deep ability to understand and relate to people and navigate through tough situations to harness and multiply collective performance Results Agility: You demonstrate consistent delivery of results in first-time situations by inspiring teams, exhibiting a presence that builds confidence in yourself and others. Mental Agility: You can think critically to penetrate complex problems and expand the possibilities by making fresh connections. You think strategically whilst being execution focused and bring creativity to the challenges you’re presented with Change Agility: You have a deep natural curiosity, desire to experiment and ability to effectively deal with the heat of change. You have a growth and learning mindset: ready to test, stumble, learn and apply from experience Disclaimer: Bacardi seeks talent from all backgrounds to bring diversity of thought, agility and capability to our organization across the globe. We promote a working environment where all employees are treated and rewarded fairly. We do not tolerate any form of discrimination that adversely affects individuals or groups on the basis of national origin, race, color, religion, sex, gender, sexual orientation, marital status, disability, age, and any other legally protected aspect of a person’s identity. U.S. applicants have rights under Federal Employment Laws. Perks of Working for us At Bacardi, we are committed to providing our Primos (employees) with a comprehensive Total Rewards package of compensation, benefits, incentives, allowances, well-being, and much more to meet the needs of themselves and their families. It goes beyond just Cash! The total rewards program is based on pay for performance, whereby the incentive programs are linked to company and individual performance. Compensation, Paid Time Off & Retirement: Competitive Pay Package Competitive Holiday/Paid Time Off, plus additional days offered ( i.e., volunteer day, allowing you to give back to the community) Retirement/Pension Plan Health & Wellbeing Medical, Critical Illness, and Life Insurance Employee Assistance Programs Best-in-class, family-friendly, and inclusive leave policies Additional Benefits The benefits /perks may vary depending on the nature of your employment with Bacardi, your work location, and are subject to change. Some benefits may be subject to an employee contribution. Some benefits may be fully or partially subsidized. Incentive plans are linked to the nature of your employment and can vary based on region, market, function or brand. Join a world-class team. Recognized by Forbes as one of the World's Best Employers 2025 We are a family-owned spirits company with more than 160 years and seven generations of heritage. Our portfolio boasts more than 200 brands and labels including icons of today and of tomorrow. You could be part of this legacy. Are you ready to unleash your potential? Apply now. Bacardi is the world´s largest privately-held international spirits company. More than 8,000 people across the globe work toward a common purpose to Make Moments Matter. At Bacardi we are guided by our 3Fs culture of being Fearless, treating each other like Family, and having a Founders mentality. And have plenty of fun along the way! BE FEARLESS We empower our teams to question, challenge and innovate. This means adopting an agile mindset, being comfortable with trying new things and taking risks, without being reckless. BEHAVE LIKE FAMILY We treat each other, and our communities, like family. We call each other “Primos” (Spanish for cousins) because being part of the family gives you the support you need to be the best you can be. THINK LIKE A FOUNDER The spirit of entrepreneurship is rooted in our legacy. We treat this business as if it was our own. We do the right thing for the business and take accountability for our work.

Responsibilities

The Office & HR Assistant will coordinate office operations, manage budgets, and support HR functions including recruitment and onboarding. They will also lead various people initiatives and ensure compliance with HR policies.