At Stantec, we have some of the world’s leading professionals passionate about enabling our business to be its best. Our business teams include finance, procurement, human resources, information technology, marketing, corporate development, HSSE, real estate, legal, and practice services. We bring diverse backgrounds, skills, and expertise and create a caring culture where everyone can thrive. Through teamwork and collaboration, we’re building a stronger, more resilient Stantec every day.

YOUR CAPABILITIES AND CREDENTIALS

• Superior client relationship management skills.
• Strong supervisory and people management skills.
• Ability to plan and manage financials within budget and time constraints.
• Excellent interpersonal, communication and organizational skills.
• Understanding commercial leases, routine accounting methods, and trade union protocols.
• Computer proficiency with MS Office.
• Detail oriented with the ability to multitask and prioritize tasks.
• Strong leadership, financial management, and team building skills.
• Leadership experience is essential; customer service centric approach to working with internal clients.
• Enthusiastic demeanor, collaborative approach, and solutions oriented.
• Previous experience in assisting with commercial workplace building operations management.

EDUCATION AND EXPERIENCE

Bachelor’s degree in business management or equivalent experience in office operations or property management preferred.
Minimum of 7 years’ experience in Office Operations/Property Management.
Knowledge of building systems, HVAC, electrical, mechanical and services is required.
Experience with managing multiple vendors and small capital projects preferred.
Certified Facility Manager (CFM) or other professional licenses or certification a plus.
Office Safety Coordination and project-based insurance coordination preferred.
Typical office environment working with computers and remaining sedentary for long periods of time.
This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.

• Proactively manage all facility services in standard processes and procedures.
• Supervise, motivate and develop direct reports.
• Develop and manage facilities operating budgets, space planning, proactively track variances, and manage within target. Serve as primary liaison to property management (available on call 24/7 as needed).
• Achieve cost savings through maximizing utilization of suppliers, preferred vendors/contractors and identifying additional efficiency opportunities.
• Develop and manage a high performing administrative team member with diverse skills.
• Lead and plan onsite meetings/events/entertainment (e.g., leadership meetings, monthly/quarterly office meetings, Stantec in the Community, holiday celebrations, training).
• Coordinate all aspects of on-boarding new employees with hiring managers, including technology needs, desk assignment and prep, and setting up hardware.
• Ensure all site management and operations practices comply with Stantec standards.
• Implement preventive, ongoing and anticipated maintenance/repair programs.
• Manage third-party vendor contracted services as required, including periodic bidding and insurance updates.
• Monitor performance per scopes of work and contractual agreements.