Office Life & Services, Coordinator at EF International Language Campuses

Panama City, Panamá Province, Panama -

Full Time

Start Date

Immediate

Expiry Date

13 Oct, 26

Salary

0.0

Posted On

15 Jul, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Front Desk Coordination, Event Planning, Hospitality, Office Management, Microsoft Excel, PowerPoint, Outlook, Microsoft Teams, Canva, SharePoint, Communication, Organization, Problem Solving, Customer Service, Relationship Building, Attention to Detail

Industry

Education

Description

As Front Desk Coordinator you will be the face of EF Panama office, providing exceptional service to employees, visitors, customers, vendors, and community partners. Operating our front desk and reception with professionalism and warmth, you'll maintain a high level of productivity and poise while juggling multiple priorities. Your friendly and positive demeanor will set the tone for every interaction, making you a central figure in fostering EF’s office culture and spirit. Beyond daily operations, you'll play a pivotal role in creating unforgettable workplace experiences—from helping plan monthly happy hours to supporting large-scale events like our annual summer and holiday parties. With your creativity, attention to detail, and strong organizational skills, you’ll collaborate with internal teams and external partners to build dynamic events that bring the office to life. You’ll also be responsible for ensuring the everyday atmosphere of the office is welcoming, polished, and running smoothly. That means staying on top of cleanliness and presentation, identifying maintenance needs, and supporting the overall functionality of shared spaces—because great experiences start with thoughtful environments. As a resource for stakeholders and a champion of company culture, you'll gain valuable insight into EF’s business and teams, helping to elevate the employee experience and make EF the best place to work, every single day. What You’ll Do: * Welcome guests and staff with professionalism and positivity. * Manage opening/closing duties always maintaining a tidy and inviting workplace. * Handle staff inquiries via email and in-person and provide top-tier support. * Monitor timelines and components to ensure events are on-brand, on-time, and dazzling. * Produce newsletters, staff-wide emails, and calendar invitations. * Maintain office-wide chat updates and internal platforms (e.g., SharePoint/Global Net). * Channel the pulse of the people—gather feedback and turn it into action. * Ensure the workspace runs smoothly by overseeing office cleanliness, tidiness, and maintenance. * Be a key resource for staff-led events like meetings, guest visits, or team celebrations. * Maintain the office appearance by keeping the reception area clean and organized ensuring that it is visually appealing   * Be the eyes and the ears of the office, gathering authentic feedback and the “pulse of the people” to inform offerings Who You Are: * A creative visionary with a flair for turning ideas into show-stopping moments. * A natural networker, building meaningful relationships with staff, vendors, and stakeholders. * A high-energy individual driven by service, possessing a keen sense of hospitality and positivity—even in high-pressure moments. * Obsessed with details—whether it's proofreading a calendar invite or noticing a crooked banner. * Adaptable and proactive, unfazed by shifting priorities or last-minute pivots. * Energized by problem-solving and always seeking ways to optimize and elevate the employee experience. * A true team player who’s just as comfortable setting up tables as presenting in a brainstorm. * Comfortable working outside regular hours when the job calls for it. * Skilled in Microsoft Excel, PowerPoint, Outlook, Teams, Canva, SharePoint/Globalnet—and always eager to learn more. Some companies are in the business of banking. Others are in the business of shoes. Or sports. Or soft drinks. At EF, we're in a different kind of business. One that's a little less tangible, and a lot more important. Because our business, what we make, makes everything else possible. We're in the business of understanding. Between people. Between cultures. For over half a century we’ve been the leader in international educational programs and experiences designed to foster such understanding. Through language, cultural exchange, academic studies, and educational travel, we create the kinds of immersive experiences that challenge biases, open minds, and pave the way for a more understanding world. You’ll find our offices and schools located in some of the world’s greatest cities, and filled with smart, driven people (over 50,000 of us) who push each other to be better every day. But it’s what we do together - building greater understanding, breaking down barriers, and creating a better world - that makes all the difference. Founded in 1965 in Sweden, EF (Education First) is a global association of education companies that share a common mission of opening the world through education. EF has been recognized on Forbes 2025 and 2024 World’s Best Employers and 2024 Top Companies for Women lists, Fast Company’s 2025 Next Big Things In Tech, and was a 2024 App Store Award winner in Cultural Impact.

How To Apply:

Incase you would like to apply to this job directly from the source, please click here

Responsibilities

The coordinator serves as the face of the EF Panama office, managing reception duties and ensuring a welcoming environment. They are also responsible for planning office events and maintaining internal communication platforms to enhance employee experience.