About the job

Job Purpose

Responsible for managing the front office and providing secretarial and administrative support to the Senior Leadership Team. The role will ensure a professional reception, smooth daily office administration, effective coordination of meetings and appointments, and timely handling of correspondence and other administrative requirements.

Key Responsibilities

Front Office

• Welcome and assist visitors, clients and business partners professionally.
• Manage incoming calls, emails and general enquiries.
• Coordinate visitor appointments and meeting room bookings.
• Receive and distribute correspondence and courier deliveries.
• Maintain a professional and organized reception area.

Senior Leadership Team Support

• Manage calendars, appointments and meetings for senior management.
• Arrange meetings, prepare agendas, documents and presentations as required.
• Coordinate travel arrangements, accommodation and transportation when required.
• Prepare and manage confidential correspondence and documents.
• Provide general administrative and coordination support to the Senior Leadership Team.

Office Management

• Manage day-to-day office administration and facilities.
• Monitor office supplies, stationery and pantry requirements.
• Coordinate office maintenance, repairs and service providers.
• Liaise with building management, suppliers and other external parties.
• Maintain office records, documents and administrative files.
• Support company meetings, events and other office activities.
• Ensure the office remains organized, professional and well maintained.

Requirements

• Diploma or equivalent qualification in any discipline.
• Minimum 3–5 years of experience in administration, executive secretarial, front office or office management roles.
• Good communication and interpersonal skills.
• Strong organizational and time-management skills.
• Good knowledge of Microsoft Office, particularly Word, Excel, PowerPoint and Outlook.
• Professional, discreet and able to handle confidential information.
• Ability to manage multiple tasks and work with senior management.

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