Office Management Specialist at Aecom USA

Bucharest, , Romania -

Full Time

Start Date

Immediate

Expiry Date

16 Aug, 26

Salary

0.0

Posted On

18 May, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Office Management, Administrative Support, English Proficiency, Microsoft Word, Microsoft Excel, Microsoft PowerPoint, Communication Skills, Interpersonal Skills, Organizational Skills, Document Control, Event Coordination, Supplier Management

Industry

Civil Engineering

Description

Company Description AECOM’s Enterprise Capabilities team is looking for a Structural Engineer to join our team in Bucharest. About Enterprise Capabilities Fundamental to our Think and Act Globally strategy and digital adoption, Enterprise Capabilities (EC) is AECOM’s primary vehicle for workshare. Operating across geographic boundaries and time-zones, EC partners with regional and Global Business Line project teams to provide technical expertise, accelerate delivery and keep AECOM competitive in the industry. With a team of over 3000 technical professionals located across nine countries and remote technical anchors, EC teams are trusted to deliver high-quality, specialist services that help to fill capability gaps, resourcing needs and technical constraints on projects of all scopes and sizes. Start here. Grow here. Job Description Responsible for managing office management activities and providing daily administrative support, managing administrative suppliers, ensuring effective communication with visitors, clients, and the internal team. The role requires good English language skills for communication with international partners and visitors. Reporting: The role is reporting to the Office Manager Responsibilities: Providing general information about the company to visitors and partners. Assist in day-to-day administrative tasks to offices held by EC Romania (Bucharest) Liaise with our office buildings landlords on all office administration matters associated with running an office environment within good and safe conditions Liaise with HSE manager on all safety related matters and collaborate to resolve any issues within reasonable timing and solutions Maintaining the office spaces in good operating conditions, reporting to the building administrator all defects that occur and following up on their remedies Draft and edit professional emails, letters, and other correspondence as needed. Scheduling and coordinating meetings, reserving meeting rooms. Supporting the organization of internal events or meetings with partners. Providing administrative support to the team (preparing documents, onboarding packages, archiving, file organization). Ordering and managing office and hospitality supplies. Cooperating with external suppliers (courier services, administrative services, maintenance). Ensuring proper organization of the reception area and common spaces; checking, cleaning, and refilling coffee machines. Updating databases with information (transport schedule/table). Maintaining document control procedures, ensuring that all internal documents are accurately labeled, stored, and accessible to the designated team. Participation in the annual inventory is carried out according to the law, by counting, identifying all assets in the company's assets and drawing up factual lists on behalf of the inventory committees to reconcile them with the written lists existing in the accounting database. Qualifications Requirements: High school with Baccalaureate Category B driving license (preferred) Good knowledge of English (written and spoken). Strong communication and interpersonal skills. Organizational skills and attention to detail. Proficiency in Microsoft Word, Excel, and PowerPoint Ability to manage multiple tasks simultaneously and meet deadlines. Previous experience in a similar role is considered an advantage. Requirement for office presence (rotation in two offices located in Bucharest) Personal Competencies Professional attitude and customer-oriented mindset. Strong organizational and planning skills. Ability to maintain confidentiality and handle sensitive information with discretion. Additional Information At AECOM, you will have freedom to grow in a world of opportunity Our Freedom to Grow hybrid working philosophy is the cornerstone of our success as a business – supporting a culture of flexibility, trust and performance at AECOM. #LI-IP1 At AECOM, we are committed to maintaining a secure and trustworthy recruitment process and take any fraudulent hiring activity seriously. To support this commitment, all newly hired employees are required to attend an in-person Day 1 onboarding at an AECOM office location as a condition of employment. About AECOM AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options, well-being resources, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan. AECOM is the global infrastructure leader, committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities, we solve our clients’ complex challenges in water, environment, energy, transportation and buildings. Our teams partner with public- and private-sector clients to create innovative, sustainable and resilient solutions throughout the project lifecycle – from advisory, planning, design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2025. Learn more at aecom.com. What makes AECOM a great place to work You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts, you’ll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills, helping you build the career you’ve always envisioned. Here, you’ll find a welcoming workplace built on respect, collaboration and community - where you have the freedom to grow in a world of opportunity. As an Equal Opportunity Employer, we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines. State/Province: Bucureşti Business Group: DCS Legal Entity: AECOM Engineering & Construction Romania S.R.L. Business Line: Geography OH Work Location Model: On-Site Operating Group: Group Support Primary Location: RO - Bucharest, 11-15 Tipografilor S

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Responsibilities

Manage daily office administration activities, including supplier coordination, facility maintenance, and reception area organization. Provide administrative support to the internal team through document preparation, meeting scheduling, and onboarding assistance.