Office Manager $30.00 to $32.00 per hour - Immediate Need at Scope Services Group

Syracuse, New York, United States -

Full Time

Start Date

Immediate

Expiry Date

15 Jun, 26

Salary

32.0

Posted On

17 Mar, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Office Management, Administrative Support, Data Compilation, Data Validation, Excel, Pivot Tables, Reporting, Filing Systems, Communication, Organization, Attention To Detail, Calendar Management, Inventory Management, Problem Solving, Coordination, Confidentiality

Industry

Utilities

Description

Job description: Office Manager - We are looking for a responsible Office Manager to perform a variety of managerial administrative tasks. Duties include providing support to our managers and employees, assisting with daily office needs and managing our project’s general administrative activities. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, including MS Excel and office equipment. Job Type: Full-time Pay Rate: $30.00- 32.00 per hour depending on experience Benefits: * 401(k) * Dental insurance * Health insurance * Life insurance * Vision insurance * ESSL-PTO After 90 days Schedule: * 8-hourshift * Day shift Essential Functions and Responsibilities * Provide administrative support to the Project Manager and leadership team for a workforce of approximately 50 employees * Manage and maintain employee-related documentation, including time-off requests, vacation tracking, and personnel paperwork * Serve as a point of contact for employee inquiries, including phone calls and general administrative requests * Develop, maintain, and update Excel-based tracking tools, reports, and lists * Assist with daily and weekly operational reporting, including data compilation, validation, and formatting * Utilize Excel functions and formulas to analyze data; create and maintain pivot tables as needed * Maintain organized electronic and physical filing systems in accordance with company policies * Support the implementation and adherence to office policies and procedures * Coordinate logistics and planning support for traveling personnel, including schedules and documentation * Provide administrative support to visitors at the warehouse or office location * Act as a liaison and point of contact for internal departments and external clients as needed * Manage calendars, schedule meetings, and coordinate communications on behalf of leadership * Provide general administrative support to employees, ensuring they have the resources needed to perform their duties effectively. * Serve as the point of contact for internal and external communications, including handling phone calls, emails, and visitor inquiries. * Monitor office expenses, manage supply inventory, and assist in other reporting as required. Preferred Skills, Qualifications, and Additional Responsibilities * Advanced proficiency in Microsoft Excel, including formulas, pivot tables, and data validation * Strong organizational skills with the ability to manage multiple priorities simultaneously * High level of attention to detail and accuracy in data entry and reporting * Professional written and verbal communication skills, particularly in email correspondence * Demonstrated ability to work cooperatively with project leadership and cross-functional teams * Experience supporting operations, field teams, or project-based environments preferred * Ability to handle sensitive and confidential information with discretion * Proactive problem-solver with the ability to anticipate administrative needs * Basic leadership or team coordination experience is a plus * Willingness to adapt to changing project needs and timelines * Other tasks as needed to support the project Education & Experience: * High School Diploma or associates degree preferred.

Responsibilities

The Office Manager will provide essential administrative support to the Project Manager and leadership team for approximately 50 employees, handling documentation management, employee inquiries, and operational reporting tasks. Key duties include developing and maintaining Excel-based tracking tools, managing office logistics, and ensuring adherence to office policies and procedures.