Office Manager (6 months contract) at Turner Townsend

Singapore, , Singapore -

Full Time

Start Date

Immediate

Expiry Date

01 Jun, 26

Salary

0.0

Posted On

03 Mar, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Switchboard Maintenance, Administrative Functions, Courier Services, Meeting Management, Stock Ordering, Office Tidiness, Invoices Tracking, Organization Chart Updates, Workstation Setup, Event Coordination, Bid Support, Onboarding, Exit Clearance, Meeting Room Booking, Tenancy Management, Problem-Solving

Industry

Construction

Description

Company Description Turner & Townsend is a global professional services company with over 22,000 people in more than 60 countries. Working with our clients across real estate, infrastructure, energy and natural resources, we transform together delivering outcomes that improve people’s lives. Working in partnership makes it possible to deliver the world’s most impactful projects and programmes as we turn challenge into opportunity and complexity into success. Our capabilities include programme, project, cost, asset and commercial management, controls and performance, procurement and supply chain, net zero and digital solutions. We are majority-owned by CBRE Group, Inc., the world’s largest commercial real estate services and investment firm, with our partners holding a significant minority interest. Turner & Townsend and CBRE work together to provide clients with the premier programme, project and cost management offering in markets around the world. Please visit our website: www.turnerandtownsend.com Job Description As the Office Manager, you will play a pivotal role in ensuring the smooth day-to-day operation of our Singapore office. You’ll provide facilities that reflect and support a professional work environment while fostering a cohesive and collaborative team culture across all staff. This is a dynamic position that combines operational excellence, people engagement, and proactive problem-solving. If you thrive in a fast-paced environment and enjoy making things run seamlessly, we’d love to hear from you. Key Responsibilities • Switchboard maintenance, screening of all phone calls and update telephone directory • Responsible and oversee the day-to-day administrative functions • Courier and mailing services • Arrange refreshment for office meetings/seminars • Manage meeting agenda and follow up on open issues • Ordering of stationery, name cards, office supplies and pantry stocks • Ensure tidiness of the office/meeting rooms • Ensure invoices tracker are input timely • Update company organization chart flow board • Set up workstation, locker and designated seat for new joiner • Prepare materials for board meetings • Ordering gift baskets for births and wreaths for demise of employees/relatives • EDM emails for festive season • PO creation and receipt PO on D365 • Coordinate for events planning (Townhall, fund charity, year-end party) • Support Singapore business generation for bids & proposal • Support Project & Cost management team for final accounts printing • Onboarding for new hires • Employee exit clearance form • Manage the company calendar movements and booking of meeting rooms • Manage tenancy agreements, renewal and ongoing tenancy matters etc • Ensures the operations of the company are within a secure, efficient and organized work environment • Knowledge on ISO9001:2008, ISO14001:2004 and ISO 45001: 2018 • Fire warden and SDO office & SGSecure representative • Any other ad-hoc duties assigned Qualifications 2–5 years' experience in an administrative or office management role. Exceptional attention to detail and commitment to quality. Strong organizational and time management skills with the ability to prioritize effectively. A proactive, self-starter mindset with excellent problem-solving abilities. Outstanding communication and interpersonal skills. Proficiency in Microsoft Office and general technical aptitude. Additional Information Join our social media conversations for more information about Turner & Townsend and our exciting future projects: Twitter Instagram LinkedIn It is strictly against Turner & Townsend policy for candidates to pay any fee in relation to our recruitment process. No recruitment agency working with Turner & Townsend will ask candidates to pay a fee at any time. Any unsolicited resumes/CVs submitted through our website or to Turner & Townsend personal e-mail accounts, are considered property of Turner & Townsend and are not subject to payment of agency fees. In order to be an authorised Recruitment Agency/Search Firm for Turner & Townsend, there must be a formal written agreement in place and the agency must be invited, by the Recruitment Team, to submit candidates for review. Department: Business support

Responsibilities

The Office Manager will ensure the smooth day-to-day operation of the Singapore office by managing administrative functions, including switchboard maintenance, ordering supplies, and overseeing office tidiness. Key duties also involve coordinating office events, supporting new hire onboarding, managing tenancy agreements, and ensuring operational security and efficiency.