Office Manager at ABA Pathways LLC

Ann Arbor, Michigan, United States -

Full Time

Start Date

Immediate

Expiry Date

24 Jun, 26

Salary

65000.0

Posted On

26 Mar, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Communication, Organizational Skills, Integrity, Accountability, Relationship Management, Conflict Resolution, Cultural Awareness, Multitasking, Adaptability, Budgeting, Purchasing, Scheduling, Compliance, System Expertise, Troubleshooting, Supervision

Industry

Mental Health Care

Description

Description Join Our Team as an Office Manager at ABA Pathways, LLC! ABA Pathways is seeking a compassionate, adaptable, and driven Office Manager who brings positive energy to their work and is eager to learn, grow, and make an impact. At Pathways, we foster a workplace culture centered on growth, discovery, person-centered care, and cultural competence. If you thrive in a collaborative environment and enjoy keeping operations running smoothly while supporting a meaningful mission, we’d love to meet you. Position Overview The Office Manager plays a vital role in ensuring the clinic operates efficiently and effectively. This position oversees daily administrative functions, supports clinical staff, and helps create a welcoming, organized, and compliant environment for both clients and team members. What You’ll Do Daily Operations & Administrative Support Manage clinic communications (email, phone, fax, copying) Support clinicians with administrative needs Maintain organized systems and workflows to keep operations running smoothly Clinic Environment & Organization Ensure the clinic is clean, organized, and welcoming Oversee routine upkeep and handle urgent cleaning needs as they arise Scheduling & Coordination Maintain and audit staff schedules for accuracy and efficiency Coordinate across teams to support smooth daily operations Collaboration & Compliance Partner with clinical, finance, and accreditation teams to implement programs and policies Ensure compliance with company standards and CARF requirements Plan and execute compliance activities such as emergency drills Budgeting & Purchasing Manage clinic budget and purchasing processes Submit orders, track expenses, and reconcile receipts and credit card transactions Team Culture & Leadership Foster a positive, professional, and values-driven team culture Provide supervision to administrative staff (if applicable) Support conflict resolution and promote strong working relationships Systems & Process Expertise Serve as the go-to resource for clinic systems (e.g., MeasurePM, Google Workspace) Troubleshoot and support team members with system-related questions Community Engagement Collaborate with the clinical team to promote services Plan and participate in community outreach events Additional Responsibilities Monitor client authorizations and key deadlines Act as on-site liaison for property-related needs Participate in team meetings and organizational initiatives What You Bring Strong communication and organizational skills High level of integrity and accountability Ability to manage relationships and resolve conflicts effectively Cultural awareness and a commitment to inclusive care A proactive mindset with the ability to multitask and adapt in a dynamic environment Work Schedule We prioritize a healthy work-life balance. This is a full-time position, typically scheduled Monday through Friday, 7:00 AM – 3:30 PM. Travel Occasional travel may be required to other Pathways locations or divisions as needed. Requirements Required Education and Experience A bachelor's degree and three to five years of relevant and related business administration experience, or a master's degree in business administration and two years of experience in the business field, or seven years of experience in the business field, or any similar combination of education and experience. Preferred Education and Experience Masters' degree in business or related field. Three to five years of business administration experience. Competitive Compensation and Benefits Health Insurances Vision Insurance Dental Insurance Life Insurance Supplemental Insurances Professional Development Programs Paid Time Off Paid Holidays 401K Plan

Responsibilities

The Office Manager ensures clinic efficiency by overseeing daily administrative functions, managing communications, maintaining organized systems, and supporting clinical staff needs. This role also involves coordinating operations, ensuring compliance with standards, managing budgets and purchasing, and fostering a positive team culture.