JOB OVERVIEW

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. The ideal candidate will be responsible for providing comprehensive administrative support to ensure the efficient operation of our office. This role requires excellent communication skills, proficiency in various software applications, and a strong ability to manage multiple tasks effectively. The Administrative Assistant will serve as the first point of contact for clients and visitors, making strong customer service skills essential.

REQUIREMENTS

• Proven experience in an administrative role or similar position
• Proficiency in QuickBooks is a plus; familiarity with bookkeeping practices preferred
• Strong computer skills including Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace
• Bilingual abilities are highly desirable to assist diverse clientele
• Excellent organizational skills with the ability to prioritize tasks effectively
• Strong typing skills with attention to detail in data entry tasks
• Demonstrated experience in customer service or support roles
• Familiarity with front desk operations and phone etiquette is essential
• Experience in clerical duties such as filing, calendar management, and proofreading is preferred
• Time management skills to handle multiple responsibilities efficiently
• Previous experience as a dental receptionist or medical receptionist is advantageous
• Personal assistant experience is a plus
  Join our dynamic team where your contributions will be valued, and your professional growth encouraged!
  Job Type: Contract
  Pay: $27.00 per hour
  Work Location: In perso

• Manage front desk operations, including greeting visitors and handling inquiries
• Operate multi-line phone systems to direct calls appropriately and provide information
• Perform data entry tasks with accuracy and attention to detail
• Maintain organized filing systems for easy retrieval of documents
• Assist with calendar management, scheduling appointments, and coordinating meetings
• Provide customer support by addressing client needs and resolving issues promptly
• Utilize Microsoft Office and Google Workspace for document creation, spreadsheets, and presentations
• Proofread documents for accuracy and clarity before distribution
• Support bookkeeping tasks as needed, including invoicing and expense tracking
• Assist with office management duties to ensure a smooth workflow
• Collaborate with team members on various projects as required