Office Manager / Accounting Manager at Spartan Fitness

Long Beach, California, United States -

Full Time

Start Date

Immediate

Expiry Date

19 Aug, 26

Salary

75000.0

Posted On

21 May, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Office Management, Accounts Payable, Accounts Receivable, General Ledger, Financial Reporting, Bank Reconciliation, Budget Preparation, GAAP, Sage, Microsoft Excel, Vendor Management, Multi-entity Billing

Industry

Maritime Transportation

Description

About the role The Office Manager / Accounting Manager is responsible for overseeing the day-to-day operations of the Long Beach administrative office while managing core accounting functions including accounts payable, accounts receivable, general ledger maintenance, and financial reporting. This is a dual-function role that requires both operational discipline and solid accounting fundamentals. The ideal candidate is a highly organized self-starter who takes pride in building efficient, well-run office and financial systems. Pay: $70,304.00 - $75,000.00 per year What you'll do Office Operations & Administration: Manage the day-to-day operations of the Long Beach administrative office, serving as the primary point of contact for facilities, building management, and office services. Maintain and negotiate vendor contracts for office equipment, supplies, utilities, cleaning, and other service providers. Oversee office supply inventory; anticipate needs and manage procurement within budget. Coordinate scheduling, conference room usage, and general office logistics for staff and visitors. Maintain organized physical and digital filing systems; ensure document retention practices are followed. Manage mail, shipping, and courier services; receive and route deliveries. Liaise with building management on maintenance requests, security access, and parking coordination. Support leadership with travel arrangements, meeting coordination, and administrative projects as needed. Serve as the go-to resource for office troubleshooting — phones, copiers, IT escalations, and day-to-day problem-solving. Accounting & Financial Management: Manage full-cycle accounts payable (AP): process invoices, obtain approvals, schedule payments, and maintain accurate vendor records. Manage accounts receivable (AR): generate and send invoices, track outstanding balances, follow up on collections, and apply payments. Perform monthly bank reconciliations, credit card reconciliations, and general ledger review. Maintain the chart of accounts and ensure transactions are coded accurately and consistently. Prepare monthly financial reports (P&L, balance sheet, cash flow summary) for leadership review. Support annual budget preparation and ongoing budget-to-actual variance tracking. Coordinate with external accountants and auditors; prepare supporting schedules and documentation for year-end close and tax filings. Process employee expense reimbursements and enforce expense policy compliance. Manage multi-entity billing and intercompany transactions across Land & Sea entities as needed. Monitor cash balances and flag cash flow concerns to leadership proactively. Maintain organized, audit-ready financial records in accordance with company policy. Additional Duties: Perform other duties as assigned by management. Qualifications Bachelor’s degree in Accounting, Business Administration, Finance, or a related field; or equivalent combination of education and experience. 3–5 years of experience in a combined office management and accounting or bookkeeping role. Proficiency in Sage or comparable accounting software; strong Excel skills required. Solid working knowledge of GAAP, general ledger management, and financial reporting. Demonstrated experience managing AP, AR, and bank reconciliations end-to-end. Highly organized with exceptional attention to detail and ability to manage multiple priorities. Strong written and verbal communication skills; professional and approachable with all levels of staff. Ability to work independently, take ownership, and operate with minimal supervision. High degree of discretion when handling confidential financial and business information. Experience in maritime, hospitality, transportation, or multi-entity company environments preferred. Equal Employment Opportunity: Harbor Breeze Cruises is committed to providing equal opportunity in all employment practices, including, but not limited to, selection, hiring, promotion, transfer, and compensation, to all qualified applicants and employees without regard to age, race, color, national origin, ancestry, sex, sexual orientation, gender identity, gender expression, religion, marital status, disability, pregnancy, medical condition, military or veteran status, citizenship status, or any other category protected by law.

Responsibilities

Oversee daily administrative operations of the Long Beach office, including facility and vendor management. Manage full-cycle accounting functions such as AP, AR, and the preparation of monthly financial reports.