We are looking for a high-energy, positive, and collaborative team player to join our growing team as the Office Manager! As a member of Seacoast Service Partners, we have provided reliable service to residential and commercial properties in Palm Beach and Broward counties for over 23 years. We are fortunate to have a large and loyal customer base that we would like to grow with as we have comprehensive business growth plans in place. The Office Manager role is a key part of our team and is responsible for outgoing, professional, and financially savvy interactions with Customers, Field Staff, Office Staff, Business Partners and Suppliers. Casual office environment!

QUALIFICATIONS:

• Bachelor’s degree (preferred) or equivalent work experience
• 3+ years of back-office, finance, or operational experience in a service-based industry (HVAC, plumbing, construction preferred)
• Proven experience in fast-paced customer service, preferably in a home services business working directly with residential customers
• Strong written, oral and technology-based communication skills
• Ability to multi-task with attention to detail and prioritize “on the fly” effectively
• Proficient with multi-line telephones, computers, mobile phones and advanced software applications (experience with Service Titan or similar Field Services software preferred)

• Proactive and detailed management of A/R, A/P and bookkeeping functions
• Creation of recurring field service schedules with existing accounts
• Accurate and timely processing of key administrative tasks in applicable software systems
• Full coordination of A/C mechanical permit and inspection documentation and scheduling
• Facilitate accurate and detailed monthly close process