Key Duties and Responsibilities

The Office Manager will be responsible for:

• Planning, reviewing and coordinating office services, administrative systems and procedures.

• Establishing office priorities, procedures and service standards to support efficient business operations.

• Organising and allocating office resources, including staff, workspace, equipment and other operational resources.

• Assigning administrative work to staff and monitoring work performance, productivity and completion of assigned duties.

• Supervising and coordinating administrative and support staff and providing guidance where required.

• Managing and maintaining office records, accounts, documentation, filing systems and administrative databases.

• Liaising with consultants, management and other professionals to coordinate office activities and assist in resolving administrative and operational issues.

• Coordinating day-to-day office activities to ensure effective communication between management, employees, clients and external stakeholders.

• Ensuring office equipment, facilities and supplies are appropriately maintained and available for staff.

• Monitoring office supply requirements, arranging purchases and coordinating with relevant suppliers and service providers.

• Ensuring the workplace complies with applicable work health and safety requirements.

• Monitoring office procedures to ensure compliance with relevant government legislation, policies, procedures and organisational requirements.

• Coordinating personnel-related administrative activities, including recruitment support, staff onboarding, training, performance monitoring, payroll administration and supervision.

• Maintaining employee administrative records, attendance information and other relevant personnel documentation.

• Supporting management with the development and implementation of administrative policies and procedures.

• Identifying opportunities to improve office systems, workflows and administrative efficiency.

• Coordinating meetings, internal communications and office schedules as required.

• Preparing administrative reports and providing operational information to management.

• Maintaining confidentiality and ensuring appropriate handling and storage of company, employee and client information.

• Performing other office management duties reasonably required to support the effective operation of the business.

Qualifications and Experience

The successful candidate should ideally possess:

• An AQF Associate Degree, Advanced Diploma or Diploma in Business, Business Administration, Management or a related discipline; or

• Relevant experience that demonstrates the ability to perform the responsibilities of an Office Manager.

• Previous experience in office management, administration or a similar supervisory administrative role.

• Experience coordinating staff and managing administrative workflows.

• Strong organisational, planning and time-management skills.

• Good written and verbal communication skills.

• Strong attention to detail and record-management skills.

• Ability to work independently, prioritise competing responsibilities and resolve day-to-day operational issues.

• Competency in Microsoft Office and common office administration and business systems.

• Understanding of workplace health and safety and general regulatory compliance requirements.

How to Apply

Interested applicants are invited to submit their current resume and cover letter to admin@iiecsconsulatnt.com, outlining their relevant qualifications, office management experience and suitability for the position.