Office Manager at Agility Robotics

Salem, Oregon, United States -

Full Time

Start Date

Immediate

Expiry Date

05 Jan, 26

Salary

0.0

Posted On

07 Oct, 25

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Customer Orientation, Self-Starter, Computer Literacy, Communication Skills, Flexibility, Integrity, Critical Thinking, Problem Solving, Office Management, Event Planning, Budgeting, Asset Tracking, Vendor Management, Onboarding, Mail Processing, Safety Reporting

Industry

Robotics Engineering

Description

Agility Robotics is a pioneer. Our robot, Digit, is the first to be sold into workplaces across the globe. Our team is differentiated by its expertise in imagining, engineering, and delivering robots with advanced mobility, dexterity, intelligence, and efficiency -- robots specifically designed to work alongside people, in spaces built for people. Every day, we break through engineering challenges and invent new solutions and capabilities that will one day make robots commonplace and approachable. This work is our passion and our responsibility: our mission is to make businesses more productive and people’s lives more fulfilling. About The Role As site Office Manager, you’ll be tasked with several office duties which have a direct impact on our employee and guest experience. About The Work Greeting and assisting employees, visitors, and vendors Providing support with conference room scheduling, setup and coordination Planning, ordering and stocking office supplies, snacks, food, and drinks for office/break areas Directly assisting new employees onboarding, including answering questions, desk setup, and assisting with the overall first day experience Ensuring documents are appropriately managed (e.g.: stored, scanned, shredded, etc.) Coordinating on-site employee lunches and site events, when notified by People Ops and/or Leadership Answering phone calls and promptly responding to voicemails Accurately processing/distributing incoming and outgoing mail and packages Providing support for management, staff and office administrators as needed Manage and maintain badge access system, including creating badges Manage and maintain security camera system and vendor relationship Manage and maintain building entrance systems Maintain and update staff seating chart Manage janitorial staff ensuring janitorial contracts are being fulfilled, follow up and resolve any issues Promptly report facility or safety concerns to management Ensuring office and kitchen equipment are maintained or repaired if needed Drive to other local sites when need arises About You High school diploma or certificate required, associate’s degree strongly preferred Highly customer-oriented, possessing a positive and helpful attitude to all employees Self-starter, and ability to work independently and collaborate well with others Strong level of computer literacy and experience using Google Suite or MS 365 Exhibit strong positive written and verbal communication skills Ability to be flexible and adaptable within a dynamic environment Exhibit a high level of personal integrity, judgment, and discretion Good critical thinking and problem-solving skills Able to lift to 30lbs safely Have valid driver’s license and transportation Authorization to work in the USA Bonus Points Previous experience as an Office Manager or in a customer-facing role Experience with budgeting and asset tracking Purchasing and managing outside services and contractors Event planning experience a plus Full-time Employees are eligible for Benefits: 401(k) Plan: Includes a 6% company match. Equity: Company stock options. Insurance Coverage: 100% company-paid medical, dental, vision, and short/long-term disability insurance for employees. Benefit Start Date: Eligible for benefits on your first day of employment. Well-Being Support: Employee Assistance Program (EAP). Time Off: Exempt Employees: Flexible, unlimited PTO and 10 company holidays, including a winter shutdown. Non-Exempt Employees: 10 vacation days, paid sick leave, and 10 company holidays, including a winter shutdown, annually. On-Site Perks: Catered lunches four times a week and a variety of healthy snacks and refreshments at our Salem and Pittsburgh locations. Parental Leave: Generous paid parental leave programs. Work Environment: A culture that supports flexible work arrangements. Growth Opportunities: Professional development and tuition reimbursement programs. Relocation Assistance: Provided for eligible roles. Agility Robotics is committed to a work environment in which all individuals are treated with respect and dignity. Each individual has the right to work in a professional atmosphere that promotes equal employment opportunities and prohibits unlawful discriminatory practices, including harassment. Therefore, it is the policy of Agility Robotics to ensure equal employment opportunity without discrimination or harassment on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, age, disability, marital status, citizenship, national origin, genetic information, or any other characteristic protected by law. Agility Robotics prohibits any such discrimination or harassment. Agility Robotics does not accept unsolicited referrals from third-party recruiting agencies. We prioritize direct applicants and encourage all qualified candidates to apply directly through our careers page. If you are represented by a third party, your application may not be considered. To ensure full consideration, please apply directly. Apply Now: https://grnh.se/b444bbd04us

Responsibilities

As the Office Manager, you will greet and assist employees, visitors, and vendors while managing office supplies and coordinating events. You will also support new employee onboarding and ensure the office environment is well-maintained.