Office Manager - AIG Norway at AIG

Oslo, , Norway -

Full Time

Start Date

Immediate

Expiry Date

26 Apr, 26

Salary

0.0

Posted On

26 Jan, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Office Management, Event Coordination, Hospitality, Health And Safety, Administrative Support, Vendor Management, Communication, Problem Solving, Detail Orientation, Team Collaboration, Service Minded, Proactive, Tech Savvy, Fluent In Norwegian, Fluent In English, Can-Do Attitude

Industry

Insurance

Description

Are you the glue that holds a busy office together? Become the heart of AIG in Oslo. We are looking for a proactive and service-minded Office Manager & Coordinator to ensure our Oslo office runs smoothly every single day. You will be the face of AIG for our visitors, the go-to person for your colleagues, and the key coordinator behind our professional events. Based at our central office at Aker Brygge, you will have a role where no two days are alike, and where your ability to step in and find solutions is highly valued. What’s in it for you? You will join a flat Nordic organization where we value initiative and "freedom with responsibility." Here is what you can expect: The Best of Both Worlds: You will be fully integrated into the local Norwegian team and culture, while reporting to our Nordic Business Services Lead, based in Sweden. This gives you a strong local belonging and a Nordic network. A Central Role: You are the first person people meet. Your energy sets the tone for the office, and you play a crucial role in creating a great work environment. Growth Potential: For the right candidate who raises their hand and shows ownership, there is always room to take on more responsibility – whether in local projects or across the Nordic region. Competitive Package: We offer good pension and insurance schemes, health insurance, and a vibrant social environment in the heart of Oslo. Your impact and responsibilities Your primary goal is to create a professional and welcoming atmosphere at the office. You are the one who makes sure "things just work." Your key responsibilities include: Office Management: ensuring the office is presentable, fully stocked and functioning – from coordinating cleaning and maintenance services to purchasing and managing vendor contracts in SAP. Management Support: Assisting our Country Manager with ad-hoc practical tasks, meeting preparations, and calendar coordination when needed. Hospitality & Event Coordination: Being the smiling face of AIG Oslo from greeting guests and managing lunch and coffee arrangements to taking the lead on the practical execution of our 3-4 annual major client events as well as internal social activities (Friday bars, seasonal gatherings). You make sure the logistics play 100%. Health & Safety Coordinator: Being first point of contact for all topics around health, safety & environment to comply with Oslo´s requirements and AIG´s standards. Nordic Collaboration: Support the Nordic Business Services Lead with handling specific administrative tasks that cut across the Nordic countries and communicating with colleagues in Denmark, Finland, Sweden and the wider EMEA team. What you’ll need to succeed We hire for attitude and train for skill. The most important thing is that you have a "service gene" and take pride in supporting others. We believe you are a match if you: Have experience from a service role (e.g., Office Manager, Receptionist, Coordinator, or Service Industry). Are fluent in Norwegian (written and spoken) and comfortable working in English (our corporate language). Are structured and tech-savvy enough to navigate Outlook, Teams, and internal ordering systems with ease. Have a "Can-Do" attitude: You have an eye for detail – spotting what needs to be fixed, stocked, or prepared before anyone else, and you handle sudden changes with a smile. Enjoy being the "Go-To" person who connects the dots between employees, vendors, and management. Meet the Team You will report to the Nordic Business Services Lead based in Sweden but will have a dotted reporting line to our Country Manager in Norway. In daily life, you are the heartbeat of the Oslo team – a group of dedicated professionals who appreciate a good laugh and a well-organized office. How to apply No need for a lengthy cover letter. Send us your CV, including a few lines about why you are motivated for the position and why you see yourself as the right person to organize our Oslo office. We review applications on an ongoing basis, so apply today! We welcome applications in Norwegian and English. For inquiries, contact: Mia Modin – Business Services Lead, Nordics| mia.modin@aig.com Tobias H. Larsen – HRBP & TA Manager, Nordics | tobias.larsen@aig.com #LI-AIG At AIG, we value in-person collaboration as a vital part of our culture, which is why we ask our team members to be primarily in the office. This approach helps us work together effectively and create a supportive, connected environment for our team and clients alike. Enjoy benefits that take care of what matters At AIG, our people are our greatest asset. We know how important it is to protect and invest in what’s most important to you. That is why we created our Total Rewards Program, a comprehensive benefits package that extends beyond time spent at work to offer benefits focused on your health, wellbeing and financial security—as well as your professional development—to bring peace of mind to you and your family. Reimagining insurance to make a bigger difference to the world American International Group, Inc. (AIG) is a global leader in commercial and personal insurance solutions; we are one of the world’s most far-reaching property casualty networks. It is an exciting time to join us — across our operations, we are thinking in new and innovative ways to deliver ever-better solutions to our customers. At AIG, you can go further to support individuals, businesses, and communities, helping them to manage risk, respond to times of uncertainty and discover new potential. We invest in our largest asset, our people, through continuous learning and development, in a culture that celebrates everyone for who they are and what they want to become. Welcome to a culture of inclusion We’re committed to creating a culture that truly respects and celebrates each other’s talents, backgrounds, cultures, opinions and goals. We foster a culture of inclusion and belonging through learning, cultural awareness activities and Employee Resource Groups (ERGs). With global chapters, ERGs are a cornerstone for our culture of inclusion. The talent of our people is one of AIG’s greatest assets, and we are honored that our drive for positive change has been recognized by numerous recent awards and accreditations. AIG provides equal opportunity to all qualified individuals regardless of race, color, religion, age, gender, gender expression, national origin, veteran status, disability or any other legally protected categories. AIG is committed to working with and providing reasonable accommodations to job applicants and employees with disabilities. If you believe you need a reasonable accommodation, please send an email to candidatecare@aig.com. Functional Area: CS - Corporate Services AIG EUROPE S.A. NUF As a global risk leader with deep industry expertise and innovative solutions to smartly manage risk, AIG enables our clients’ growth in ways they never thought possible. We also do the same for our colleagues, because we know our people are our greatest strength – the source of every insight, every idea and every innovation. When we're working as one team to do what's right for our colleagues and our communities, we can achieve excellence together. We encourage colleagues to give back to the causes they care most about, supporting these efforts through our Volunteer Time Off and Matching Grants Programs. Join our Talent Community. Additional information about AIG can be found at www.aig.com | YouTube | Instagram| LinkedIn.

Responsibilities

The Office Manager is responsible for creating a professional and welcoming atmosphere in the office, ensuring that operations run smoothly. Key tasks include office management, hospitality and event coordination, and supporting the Country Manager with various administrative tasks.