OFFICE MANAGER (all genders) at LIGANOVA MaSH! Ltd.

Munich, Bavaria, Germany -

Full Time

Start Date

Immediate

Expiry Date

30 Aug, 26

Salary

0.0

Posted On

01 Jun, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Office Management, Administrative Support, Accounting, Facility Management, TISAX Certification, Event Planning, IT First Level Support, Resource Management, Travel Management, Client Relations, Capacity Planning, Vendor Management

Industry

Advertising Services

Description

JOIN US We’re looking for a highly organised and proactive Office Manager to join the team on a part-time fixed-term contract ending 30 March 2027. Working 30 hours per week across 5 days, you’ll provide day-to-day administrative support and help ensure the smooth running of the office. You’ll play an important role in supporting the team across wider operational tasks. WHAT YOU DO Order of office material and refreshments as well as corresponding accounting. Ensuring a well maintained and clean office. Monthly credit card billing for all company credit cards. Cooperation with landlords and service providers regarding rented areas. Management of handyman work and repairs as needed. Support & implementation of TISAX certification. Planning, design and construction of various office spaces. Responsibility for locking system & alarm system. Taking care of visitors and clients in office space. Processing incoming and outgoing mail & parcels. Support in weekly capacity planning and house-keeping of resource management system. Supporting the team with client-related admin tasks (such as uploads for DAM, filing and external link generation for projects). IT First Level Support, e.g. issuing/exchanging equipment as well as returning it to the IT team, support with installation and accesses. Administration of TravelPerk supporting colleagues with travel bookings and corresponding accounting. Planning and execution of team and client events for all locations. Contact person for the team. WHO YOU ARE You make meaningful connections and develop trust-based relationships within Be recognised by the team as a key contributor. Be open to continuous learning and development. You take ownership of deliverables, managing them independently and efficiently. You act proactively with your leaders. You probe to find out the “whys behind the whats”. You always understand who your audience is and tailor messages to meet its needs. You escalate issues appropriately and with good judgments. You are always approachable and have a good-natured service attitude. You respond quickly and be able to tolerate stress. You are able to confidently hold internal information and discussions in certain topic areas. You ensure a positive working atmosphere. WHAT TO EXPECT Exposure to senior global clients. Working in an international and integrated team with top talents from different fields. Plenty of opportunities to create big ideas, for big projects, with big impact. Flexibility to work remotely: 2-3 days in the office per week, and the ability to work from home, the north pole or somewhere warmer for up to on month each year. We encourage warmer. Structured onboarding, development & tools (Groove-In Buddy, Feedback talks, state of the art IT Equipment and more) 28 days holiday excluding BH and your birthday off. A working environment that ensures fair and equal opportunities for all. We live and support diversity, openness and mutual respect and welcome new colleagues - regardless of nationality, ethnicity, origin, religion, age, gender, gender identity and sexual orientation. You should too. It’s the 21st century. Is it a Match? Apply now! We'd love to hear from you even if you do not fully meet all requirements listed above. Get in touch.

Responsibilities

Provide day-to-day administrative and operational support to ensure the smooth running of the office. Manage facility tasks, IT first-level support, travel bookings, and the planning of team and client events.