QUALIFICATIONS & SKILLS

• High School Diploma required; post-secondary education in Business Administration, Human Resources, or a related field is preferred
• Additional certification in office or project management is an asset
• 2–5 years of experience in administrative roles, ideally supporting executives or senior leadership
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and collaboration tools
• High level of professionalism, with strong communication and interpersonal skills
• Proven ability to multitask, prioritize, and manage time effectively in a high-demand environment
• Discreet and experienced in managing confidential information
• Self-motivated with a proactive, can-do attitude

ABOUT THE ROLE

Our client, a leader in the industrial, commercial, and institutional services sector, is seeking a highly organized and proactive Executive Assistant & Office Manager to support their Chief Executive Officer and executive team. This is a fantastic opportunity to join a growing organization known for its commitment to excellence, dedication, and performance.
As the Executive Assistant & Office Manager, you will play a critical role in ensuring the efficiency and effectiveness of the CEO’s daily operations while also supporting the broader executive team. If you’re a detail-oriented, resourceful professional who thrives in a fast-paced environment and enjoys managing a diverse range of responsibilities, this role could be the perfect fit for you.

KEY RESPONSIBILITIES

• Manage and coordinate complex calendars and scheduling for the CEO and executive team
• Prepare meeting materials, distribute agendas, take minutes, and follow up on action items
• Organize and maintain confidential documents and files, ensuring efficient access and retrieval
• Serve as the primary point of contact for internal and external communications, including managing high volumes of email correspondence
• Provide strategic administrative support, anticipating the needs of the CEO and recommending priorities
• Prepare professional reports, presentations, and documents
• Monitor project timelines, deadlines, and team communications to support executive decision-making
• Maintain discretion in handling confidential and sensitive information
• Support other ad hoc administrative and office management duties as needed