Location: Ariadne House, SO14 2AQ
Salary: 30K to 37.5K based on experience
Hours: Full-Time 8:30am – 5:30pm
Are you a highly organised and proactive professional with a passion for people, processes, and a dynamic working environment? We’re seeking an experienced Office Manager & Personal Assistant to oversee the efficient day-to-day running of our office and support our senior leadership team with administration activities. This is a management-level role that combines high-level leadership team assistance, strategic office management, and hands-on HR coordination.

• Be responsible for the day-to-day facilities and office management, ensuring the workplace remains a professional environment, well-resourced, safe, and compliant with all health and safety standards.
• Take responsibility for all maintenance contracts for the office facilities to ensure invoices are paid on time and maintenance is carried out at appropriate times.
• Ensure all office supply levels are maintained and appropriately managed setting staff expectations of usage.
• Organise and deliver internal communications, company-wide meetings, quarterly socials, and wellbeing initiatives.
• Coordinate charity fundraising events and lead the internal Charity Committee.
• Continuously review and improve internal administrative processes and systems to support business efficiency and compliance.
• Be the company champion for our core values, ensuring they are embedded in daily operations, communications, and team culture.
• Provide comprehensive and confidential support to senior leadership, including diary management, meeting preparation, minute taking, and travel arrangements.
• Act as a supporting liaison between the leadership team and internal departments, ensuring effective communication and smooth operations.
• Maintain and update HR systems, policies and procedures; support accurate and timely payroll reporting.
• Provide first-line HR support and guidance to managers and employees, including handling employee relations matters, performance management processes, policy queries.
• Supporting people managers in recruitment administration, onboarding and offboarding processing. This includes marketing, advertising, candidate liaising, set up and welcoming into our business.