Office Manager and Team Assistant (60% - 80%) at Distran GmbH

Zurich, Zurich, Switzerland -

Full Time

Start Date

Immediate

Expiry Date

06 Oct, 26

Salary

0.0

Posted On

08 Jul, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Office Management, Administrative Support, IT Troubleshooting, Onboarding Coordination, Event Planning, Facility Management, MS Word, MS Excel, English Fluency, German Fluency, Organization, Prioritization, Communication, Confidentiality, AI Tools, User Account Administration

Industry

Industrial Machinery Manufacturing

Description

About the role Who we are Distran is an innovative, award-winning, Swiss high technology company producing an extraordinary product: a sensor that literally sees the sounds. Our unique product is used by major global players in Oil and Gas, Chemical, Power and even Space Exploration to detect gas leaks before they become dangerous to either humans or the environment. With customers in 35+ countries, our company continues to expand thanks to our amazing people who are passionate about innovation, climate change and protecting the environment. About the role We are looking for a proactive and reliable Office Manager and Team Assistant to keep our office running smoothly and make sure our teams have the workspace, tools, and support they need to do their best work. You will be the central point of contact for office operations, workplace infrastructure, onboarding coordination, basic IT support, internal events, and day-to-day administrative topics. This role requires strong organizational skills, a hands-on attitude, and genuine care for the people around you. If you enjoy variety, take pride in keeping things running seamlessly, and want to play an active role in shaping our workplace culture, this is the right opportunity for you! In this role, you will: Office & workplace operations Ensure the office runs smoothly day to day, including facilities, meeting rooms, supplies, post, shared spaces, and workplace equipment. Coordinate with external service providers such as the landlord, facility management, cleaning, maintenance, and other office-related suppliers. Equipment, tools & basic IT coordination Manage the allocation and tracking of workplace equipment, including laptops, screens, phones, desks, and other office tools. Act as the first internal point of contact for basic IT topics, user accounts, software access, and coordination with external IT support where needed. Onboarding & offboarding support Coordinate the practical onboarding of new employees, including schedules, desks, equipment, access, documentation, and office, safety, and equipment orientation. Support offboarding together with HR, IT, and line managers, including equipment return, account deactivation, and practical exit steps. Internal events & team culture Organize internal events such as company meetings, team dinners, sales meetings, workshops, celebrations, and the Christmas dinner. Coordinate related logistics, communication, travel, catering, gifts, employee recognition, and milestone moments to support a positive workplace culture. Administrative support Support selected departments with meeting organization and practical administrative tasks. Support the practical use of AI tools to make recurring administrative, coordination, and internal communication tasks more efficient. Your profile Commercial degree (KV EFZ), apprenticeship, Bachelor's degree in Business Administration, or at least two years of experience in office management, team assistance, or operational administrative support. Good knowledge of MS Word, Excel, and common workplace software tools, combined with curiosity and willingness to learn basic IT troubleshooting, user account administration, new workplace software, and AI tools. Familiarity with office equipment setup and administration. Strong organizational and prioritization skills, with the ability to handle multiple tasks simultaneously. Proactive, hands-on, reliable, and able to work independently while collaborating well with others. Diplomatic, reliable, trustworthy, and able to handle confidential information with care. Clear communicator, able to structure and convey information accurately and completely. Genuine care for people and a natural ability to foster a positive team environment. Fluent English and fluent German (spoken and written). What we offer Bringing groundbreaking innovative technology to a market best seller is a rewarding social and professional experience. This job is for you if you like to give meaning to your work and have a strong impact on a product, on a company and on your professional growth. Note to agencies Distran does not accept unsolicited resumes from any sources other than directly from a candidate. Distran will not pay a fee for any placement resulting from the receipt of an unsolicited offer, even in a situation where Distran employs the relevant candidate. Agencies must obtain advance written approval from Distran’s Human Resources team to submit resumes, and then only in conjunction with a valid fully executed agreement for service and in response to a specific job opening. Distran will not pay a fee to any Agency that does not have such agreement in place. About us Distran is a innovative, award-winning, Swiss high technology company producing an extraordinary product: a sensor that literally sees the sounds. Our unique product is used by major global players in Oil and Gas, Chemical, Power and even Space Exploration to detect gas leaks before they become dangerous to either humans or the environment. With customers in 35+ countries, our company continues to expand thanks to our amazing people who are passionate about innovation, climate change and protecting the environment.

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Responsibilities

The role focuses on ensuring smooth daily office operations, managing workplace infrastructure, and coordinating onboarding and offboarding processes. Additionally, the position involves organizing internal events and providing administrative support to various departments.