OVERVIEW

We are looking for a reliable, detail-oriented Manager Assistant to join our growing team. This role is ideal for someone who thrives in a dynamic environment and can manage multiple priorities while supporting company leadership and ensuring smooth day-to-day operations.

SKILLS

• Prior experience in administrative, operations, or executive assistant roles (preferred: 2+ years)
• Strong communication and interpersonal skills
• Highly organized with attention to detail and follow-through
• Proficient with email, spreadsheets, and cloud-based tools (e.g., Google Workspace, QuickBooks, CRM software)
• Ability to maintain confidentiality and manage sensitive documents
• Self-starter with a proactive attitude and a love for great coffee
• Strong organizational skills with the ability to prioritize tasks effectively.
• Experience in payroll processing is a plus.
• Knowledge of office management practices and procedures.
• Excellent communication skills, both verbal and written.
• Ability to work independently as well as part of a team.
• Familiarity with budgeting processes is advantageous.
• Strong clerical skills, including attention to detail in data entry and document management.

• Customer Relations:

Support B2B and retail customers via email and phone; handle inquiries, follow-ups, and service issues with professionalism and care.

• Vendor Relations:

Coordinate with suppliers and service providers; manage vendor onboarding, contracts, and communication.

• Administrative Support:

Assist the management team with scheduling, email follow-ups, document filing, and internal communications.

• Legal & Regulatory Compliance:

Help maintain business licenses, certifications, and compliance documentation for health, food safety, labor, and trade with all relevant agencies.

• Order & Invoice Coordination:

Support order processing, invoice tracking, and basic bookkeeping tasks in collaboration with the accounting team.

• Office Operations:
• Assist in payroll processing and maintain accurate payroll records.
• Maintain organized records, supply inventory, and general office upkeep as needed.
• Assist in budgeting processes by tracking expenses and preparing reports as needed.