Office Manager at Aston Carter

Charleston, South Carolina, United States -

Full Time

Start Date

Immediate

Expiry Date

17 Jan, 26

Salary

26.0

Posted On

19 Oct, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Office Management, Administrative Support, Communication Skills, Interpersonal Skills, Microsoft Word, Microsoft Excel, CRM Experience, Zoom Meetings, WordPress, Mailchimp, Organizational Skills, Attention to Detail, Payment Processing, Self-directed, Resourceful, Solution-oriented

Industry

Staffing and Recruiting

Description

Job Title: Office Manager Job Description The Office Manager will ensure smooth operations, member engagement, and timely execution of annual events and responsibilities. This role supports a board of 30 members, working closely with key officers such as the President, Treasurer, Registrar, and Vice Presidents. Responsibilities Serve as the primary point of contact for phone and email communications. Maintain and execute the 'Office Bible' calendar timeline for annual tasks. Support board members with scheduling, documentation, and logistics. Manage RSVPs, payments, and name tags for major events, including the Christmas Luncheon with 600 attendees. Track dues and payments during peak season from February to April. Coordinate food allergy menus and guest lists for events. Maintain CRM systems, including NeonOne and legacy Idames. Process and verify payments and financial reports. Prepare for the Annual Meeting in April. Liaise with tenants in the upstairs office space. Uphold a friendly, patient, and professional demeanor in all interactions. Essential Skills Minimum of 2 years’ experience in office management, administrative support, and operations. Excellent communication and interpersonal skills. Intermediate proficiency in Microsoft Word and Excel. Prior CRM experience and proficiency preferred, with a commitment to learn Neon One if unfamiliar. Ability to set up Zoom meetings. Knowledge of WordPress and Mailchimp. Self-directed, resourceful, and solution-oriented. Comfortable working with a rotating volunteer leadership team. Strong organizational skills and attention to detail. Proven experience in office management or administrative support. Experience processing and checking payments. Proficiency in Microsoft Word and Excel. Excellent written and verbal communication skills. Ability to work independently and take initiative. Comfortable working in a solitary environment with seasonal intensity. Friendly, patient, and professional demeanor. Work Environment The position is based in a downtown office with free parking available. The role is a 6-month contract with working hours from 9 am to 3 pm, totaling 30 hours per week. The work environment is supportive and primarily consists of an all-women team. After an initial 6-month onboarding period, Fridays can be worked from home, and a hybrid model may be available after training. The position also includes 2 weeks of paid vacation, all federal holidays off, and your birthday off. Job Type & Location This is a Contract position based out of Charleston, South Carolina. APPLY NOW!!! Pay and Benefits The pay range for this position is $24.00 - $26.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Charleston,SC. Application Deadline This position is anticipated to close on Oct 31, 2025. About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

Responsibilities

The Office Manager will ensure smooth operations and member engagement while supporting a board of 30 members. Responsibilities include managing communications, event logistics, and maintaining CRM systems.