Office Manager at Aston Carter

Hammond, Indiana, United States -

Full Time

Start Date

Immediate

Expiry Date

28 Feb, 26

Salary

25.0

Posted On

30 Nov, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Office Administration, Invoicing, Vendor Management, Data Entry, Invoice Entry, Invoice Processing, Accounts Payable, Oracle Software, Manufacturing Experience, Steel Industry Experience

Industry

Staffing and Recruiting

Description

Job Title: Office Manager Job Description This is an exciting opportunity to join a growing company where you will handle material invoices, manage purchase orders and billing, and handle vendor relations, particularly with foreign vendors and freight companies. You will also work closely with the accounting team and manage general office duties such as answering calls and greeting visitors. Responsibilities Handle and process 20-30 invoices per week. Manage purchase orders and billing efficiently. Handle vendor relations primarily through email, focusing on foreign vendors and freight companies. Coordinate with the accounting team for onboarding new vendors. Perform general office management duties such as answering incoming calls and greeting visitors. Essential Skills Proficiency in office administration and invoicing. Experience in vendor management. Strong skills in data entry, invoice entry, and invoice processing. Familiarity with accounts payable. Additional Skills & Qualifications Experience with Oracle software is highly desirable. Experience in manufacturing or steel industry is a plus. Minimum of 2 years of related experience required. Some accounting experience is beneficial but not mandatory. Work Environment The work environment offers a flexible schedule totaling 20-24 hours per week, either 5 days a week from 8 AM to 12 PM, or 3 days a week from 8 AM to 5 PM. The role is based in an industrial setting within two trailers, which do not have windows. You will be part of a small office team of about 20 personnel. This position provides a good opportunity for growth into a full-time role with more responsibility and exposure to accounting-oriented work. Job Type & Location This is a Contract to Hire position based out of Hammond, IN. Pay and Benefits The pay range for this position is $25.00 - $25.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Hammond,IN. Application Deadline This position is anticipated to close on Dec 1, 2025. About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

Responsibilities

The Office Manager will handle material invoices, manage purchase orders and billing, and maintain vendor relations, especially with foreign vendors and freight companies. Additionally, the role includes general office management duties such as answering calls and greeting visitors.