About Us

Australian Energy Producers is the peak body representing Australia’s natural gas and oil explorers, developers and producers. Its members account for more than 95 per cent of national production, supplying reliable and affordable energy to Australian households, businesses and regional trading partners. The organisation advocates for a strong, competitive and sustainable oil and gas industry that supports energy security, economic prosperity and progress towards a cleaner energy future.

Australian Energy Producers has proudly advocated for the oil and gas industry since 1959, highlighting the immense contribution of the sector to Australia’s economic and energy security. The oil and gas industry supports more than 215,000 Australian jobs and contributes more than $100 billion a year to the Australian economy. Natural gas meets more than a quarter of Australia’s energy needs and is our third largest export.

About The Role

Australian Energy Producers is seeking a proactive, highly organised Office Manager Queensland to keep its Brisbane office running smoothly and provide high-quality support to senior leaders and team members.

This trusted, hands-on role will suit someone who enjoys creating order, anticipating what is needed and helping a busy team operate well. You will play a central role across office operations, executive support, stakeholder coordination, systems administration, event logistics and local work health and safety support.

Reporting to the General Manager States & Territories/Director Queensland, you will work closely with senior leaders, Queensland-based team members and colleagues in other states and territories, using your initiative, judgement and attention to detail to help the office run well.

In this role, you will:

• Coordinate the day-to-day operation of the Brisbane office, including mail, couriers, supplies, stationery, meeting rooms, catering and office presentation.
• Act as the primary contact for building management, suppliers, contractors, visiting technicians and the external IT provider.
• Provide executive support to senior leaders, including diary, meeting, correspondence, itinerary and travel coordination.
• Support Board, member, committee and senior meetings held in Brisbane, including preparation and distribution of meeting papers and coordination of room, catering and visitor requirements.
• Maintain accurate CRM, member, stakeholder, committee and activity records, including distribution lists and event registrations in HubSpot.
• Help organise team activities, office events and end-of-year functions.
• Represent the Brisbane office on the workplace health and safety committee and support a safe, welcoming and well-organised workplace.

About You 

You are an organised, capable and service-minded office professional who enjoys variety, takes pride in getting the details right and brings the judgement to balance competing requests in a busy stakeholder environment.

You will be comfortable working in a role where no two days look exactly the same, moving between practical office coordination, discreet executive support and professional engagement with internal and external stakeholders.

You will bring:

• Demonstrated experience in office management, senior administration or a comparable support-focused role where you have kept office operations running smoothly while supporting a busy team.
• Experience supporting senior executives or leaders, including diary, meeting, travel and general administration coordination.
• Strong organisational and prioritisation skills, including the ability to manage competing requests, follow through on details and meet deadlines in a busy stakeholder environment.
• Excellent written and verbal communication skills, sound professional judgement and a calm, service-oriented approach when dealing with colleagues, members, suppliers and visitors.
• Strong relationship skills and the confidence to work professionally with internal colleagues, members, government offices, suppliers and other external stakeholders.
• Confidence using Microsoft 365 and the ability to learn and maintain information accurately in systems such as HubSpot.
• Experience in a member-based organisation, professional association, government relations environment or similar setting will be highly regarded.