Job No. BBUK14518
Office Manager - Redcar
Major Projects
Administration Support
Redcar
Permanent
About the role
Do you want to be at the forefront of one of the world’s most ambitious sustainability initiatives?
Balfour Beatty have created iconic buildings and infrastructure all over the world over the past 115 years redefining excellence and setting the industry benchmark with every project.
As a result, alongside several consortium partners; Balfour Beatty have been selected by bp (British Petroleum) to construct a first-of-a-kind fully integrated gas-fired power station with carbon capture and storage which is a key driving force behind plans to make Teesside the UK’s first decarbonised industrial cluster.
We are looking for an Office Manager based on site in Redcar on Teesside for the Net Zero Teesside project.
What you’ll be doing

The successful candidate will have the following accountabilities:

• Total responsibility for the provision of office/facilities services, manage to agreed service levels including the line management of the in-house facilities management (FM) team, ensuring the efficient and effective operation of our facilities. Implement strategies to optimise FM services;
• Responsible to enforce desk booking arrangements and a clear desk policy;
• Responsible for space planning and overseeing office moves;
• Creation of Process and Procedures to support the FM team in the smooth running of the office;
• Work with H&S to ensure Fire Wardens/First Aiders and emergency arrangements for the site are in place and manage this process to ensure full coverage at all times;
• Ensure compliance with BB policies and procedures at all times. Responsible for production of the site(s) FM Plan(s) & Business Continuity Plan(s);
• Manage all suppliers/contractors including reactive maintenance contractors and service contractors etc to ensure compliance with H&S regulations and agreed KPIs;
• Manage and allocate work/tasks using BB Support Tool;
• Ensure the office remains legally compliant at all times and maintain statutory records accordingly;
• Carry out ‘desktop’ reviews of any outstanding requirements and actions in the Company compliance system to ensure we are audit ready;
• Manage the FM budget for the site(s);
• Provide an excellent standard of customer service and build relationships within the Permanent office estate and Project site locations, working collaboratively with all stakeholders to increase Property compliance levels;
• Coordinating key data for internal reviews, stakeholder meetings and drafting appropriate materials for meetings to support the Senior Soft Facilities Manager;
• Perform various administrative tasks effectively, efficiently and to a high standard, supporting the FM team;
• Support the project team through mobilisation of administration resource, with admin services, and travel booking.

Who we’re looking for

The successful candidate will have the following qualities/accountabilities:

• Strong knowledge of Health & Safety and building maintenance requirements;
• Management/supervisory experience;
• Experience in the provision of Facilities Services and/or Office Management at a Corporate level;
• Exceptional Customer Service skills;
• Must be confident in dealing with people at all levels to achieve required results;
• Excellent verbal/written communication skills;
• The ability to work independently and successfully manage varying workloads;
• Experience of the procurement/management of service contracts;
• Excellent organisation, prioritisation and time management skills and strong attention to detail for meticulous record keeping; providing support working in a fast-paced environment to meet targets and deadlines;
• Excellent IT skills, confident using Microsoft office packages (Outlook, Word, Excel);
• Desirable – IOSH Managing Safely & iWFM;
• Full clean driving licence (travel is required).

Why work for us
Our people are our biggest asset and we focus on recruiting, training and developing the people who can apply innovation to deliver the infrastructure of the future. We nurture these talents, offer a great benefits package in addition to a competitive base salary and continually invest in developing the skills of our people at every level.

Some of our key benefits are:

• An attractive/negotiated salary;
• 25 days annual leave + bank holidays;
• Pension savings schemes;
• Enhanced maternity/paternity and family friendly policies;
• Access to our Refer and Earn scheme;
• Discretionary annual salary reviews.

About us
Balfour Beatty’s Major Projects business is delivering some of the UK’s most complex and iconic infrastructure projects. Using the latest technology, we’re driving productivity and creating a lasting legacy by delivering sustainable solutions that strengthen communities.
From consultancy and design, to all aspects of construction and maintenance. We have the proven expertise to deliver large-scale projects safely and successfully.
Diversity and inclusion
At Balfour Beatty, we believe that diversity and inclusion are essential components of any successful, happy workplace. Through our Value Everyone Diversity and Inclusion Strategy and Action Plan, we are growing our diverse workforce and developing our inclusive culture where everyone is able to thrive and reach their full potential, regardless of their identity or background. To find out how we are making this a reality, visit www.balfourbeatty.com/diversityandinclusion
To help and support us with our desired commitment to create an inclusive culture we are members of WISE, enei, Business Disability Forum and the Association for Black and Minority Ethnic Engineers (AFBE). In 2020, we signed the Audeliss and Involve Open Letter to demonstrate our commitment to taking key long term and sustainable actions on Black Inclusion. Balfour Beatty is also a Gold Award holder in the Ministry of Defence ‘Employer Recognition Scheme’ and actively encourage applications from Armed Forces personnel, veterans and reservists.
As a Disability Confident Employer, we are committed to working with people who have disabilities and long-term health conditions to remove barriers for them in obtaining employment. We are also committed to offering applicants with a disability an interview if they meet the minimum requirements for the role. For more info, visit: https://disabilityconfident.campaign.gov.uk/

Please refer the Job description for details