Office Manager at BHDP Architecture

Cincinnati, Ohio, United States -

Full Time

Start Date

Immediate

Expiry Date

22 Jul, 26

Salary

0.0

Posted On

24 Apr, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Office management, Event planning, Vendor management, Customer service, Microsoft Office, Communication, Procurement, Inventory management, Scheduling, Onboarding, Hospitality, Problem solving, Organization, Attention to detail

Industry

Architecture and Planning

Description

Market: ADMINISTRATIVE Location: CINCINNATI Reports to: TBD FLSA: Exempt Work Mode: Onsite Monday – Thursday; Onsite optional on Friday Employment Type: Full-time At BHDP, we design innovative and inspiring solutions in architecture, interior design, and experiential graphic design to create more informed design solutions for our clients and communities. Role Summary The Office Manager ensures BHDP’s offices operate smoothly and presents consistent, high-quality experience for employees, clients, and visitors. The role blends workplace operations, vendor/building coordination, and front-of-house leadership with firmwide support for key “people moments” (events, onboarding/offboarding logistics, and training program scheduling support). Responsibilities * Owns the planning, coordination, and day-of execution for large-scale firm/office/ELT events (e.g., summer family event, holiday party, Design Tours, all-office lunches) across all offices, and with support from local resources. * Ensures events are on-brand, well-attended, run on time, and delivered within budget; captures feedback and improves future events. * Manage the firm events calendar capturing all office-wide engagements, ensuring that overlapping requests are addressed to allow for maximum employee participation. * Serves as the liaison between the firm and vendors/suppliers which provide services across locations, managing contracts and communication with employees. (e.g. Travel, branded merchandise, Shipping providers, Office Suppliers, etc.) * Assess office needs across the firm, looking for opportunities which enhance employee experience or maximize efficiencies across locations. * Owns the procurement, inventory management, and daily operating rhythm of the office: supplies, food/beverage program, deliveries, and coordination with building/maintenance resources. * Serve as the liaison with the landlords and building managers to coordinate maintenance needs, emergency service planning, building parking, and general building updates. * Responsible for coordinating and scheduling candidate interviews in partnership with the Recruiting team. * Coordinate candidate travel and hotel arrangements for interviews as needed. * Supports employee onboarding and offboarding processes ensuring first day and last day logistics, equipment, building and parking access are accounted for. * Provides scheduling and programming logistics in support of the firm’s Learning & Development efforts (calendars, rooms, invites, materials, catering, attendance tracking, and certifications as needed). * Owns the “first impression” experience at the main entrance: greeting and welcoming clients, candidates, and vendors; ensuring conference rooms and hospitality are ready; coordinating with hosts for seamless arrival/departure. * Maintains a consistently professional, warm, and well-run environment. Qualifications * Detail oriented, organized, and thorough * Five years relevant work experience * Strong Microsoft Office product knowledge * High level of customer service and professionalism * Ability to handle multiple responsibilities and tasks * Strong verbal and written communication skills * High school diploma Physical and Mental Demands * Sustained attention to detail * Sitting/standing * Occasional lifting of 30 pounds or less * Ability to work in an open office environment Life at BHDP Our comprehensive benefit package includes a competitive salary, medical, dental, vision, disability, flexible spending accounts, paid holidays, paid time off, and a 401(k), which aligns with our commitment to rewarding our high-performing professionals. BHDP Architecture is an Equal Opportunity Employer. Individuals with disabilities and protected veterans are encouraged to apply. The mental and physical requirements described here are representative of those that must be met by an individual to successfully perform the essential functions of this position. This position description is prepared to provide a general understanding of the responsibilities of the position and does not include a comprehensive list of activities, duties, success factors, or responsibilities that are required for a specific employee. Success Factors, duties, responsibilities, and activities may be modified or augmented at any time with or without notice.

Responsibilities

The Office Manager oversees daily office operations, including vendor coordination, facility maintenance, and front-of-house hospitality. They are also responsible for planning firm-wide events and supporting HR processes such as candidate scheduling and employee onboarding.