Office Manager (Cape Town) at Pele Energy Group

Sandton, Gauteng, South Africa -

Full Time

Start Date

Immediate

Expiry Date

04 Mar, 26

Salary

0.0

Posted On

04 Dec, 25

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Office Administration, Diary Management, Travel Arrangements, Facilities Management, Document Management, Health and Safety, Budgeting, Communication, Problem Solving, Organizational Skills, Leadership, Negotiation, Relationship Building, Microsoft Office Proficiency, Attention to Detail, Flexibility

Industry

Renewable Energy Semiconductor Manufacturing

Description

The purpose of the role is to ensure the smooth running of the office on a day-to-day basis and manage administrative and support staff and/or contractors. The Office Manager is also responsible for ensuring sound corporate governance practices. Office Administration Diary Management for the Office Speaking Engagements: Photos & Profiles Key Presentations: Design & Print Support Manage and oversee Travel Arrangements and internal policy and procedure Manage Stationery: Business Cards & office essentials Equipment: Laptops, iPads etc Facilities Management Manage facilities contracts Manage office space plan Manage queries related to building Cleanliness of the office Office Equipment Lead and Manage relationships with all suppliers Own & Maintain Register of equipment Own & Maintain Contracts Register of equipment Record all depreciation & related disposals Lead Insurance Claim Processes Office Essentials & Petty Cash Ensure that all monthly essentials are replenished, including stationery, groceries etc. Document Management Ensure that all physical documents are appropriately stored by designing & maintaining a filing system Ensure offsite storage for documents with regulatory life requirements Ensure that company documents stored electronically are secured through restricted access Manage all couriered or physical mail & related suppliers Governance, IT, Travel and Health and Safety Be the H&S responsible person for the office Design and implement office policies by establishing standards and procedures; measuring results against standards; making necessary adjustments. Keep records of security codes, tags, passwords etc. Receive, disseminate & store: receipts, invoices and POPs for all payments Review suppliers & related contracts and make recommendations to hire/fire Draw up annual budget for Board Approval: Equipment, essentials, petty cash and other Marketing & Culture Ensure that physical branding is in order e.g. office signs Plan company events: annual celebrations; birthdays and ad hoc: venue; equipment; food etc. Ensure that staff have Pele gear: t-shirts, caps etc Company Secretariat Organise meetings, board meetings, Exco, PRC and IC meetings: printing; facilities; venue & food Collate board pack (standardise inputs from accountable parties into single document) Attend & Minute all board, Exco, PRC and IC meetings Circulate Minutes & Board Resolutions Register within a week of each board meeting Maintain Board Resolutions Register File Minutes, Board Packs & Board Resolutions Register Update and manage all compliance documents as per the Companies Act and related legislation Ad-Hoc Liaise with Management team to ensure that their needs are met Desired Skills and Qualifications A bachelor degree or equivalent. Five years of experience in office administration Knowledge of office management procedures Adaptability Communication, negotiation and relationship-building skills Proficiency in Microsoft Office programs Strong problem-solving skills Excellent organisational skills Highly motivated and ability to prioritize efficiently Ability to work alone or as part of a team Enthusiastic and reliable Initiative Leadership and the ability to ‘make things happen’ Budgeting skills Competencies Leadership Capabilities: Participative Leadership Planning and Organizing Monitoring and Measuring Cognitive Capabilities: Analysis and Attention to detail Problem Solving Critical thinking Interpersonal Capabilities: Assertive Methodical Drive and Action Oriented Flexibility Excellence and Quality Orientation

Responsibilities

The Office Manager is responsible for the smooth running of the office and managing administrative and support staff. This includes overseeing facilities management, travel arrangements, document management, and ensuring compliance with corporate governance practices.