Office Manager at CENTRO DE LA FAMILIA

Salt Lake City, Utah, United States -

Full Time

Start Date

Immediate

Expiry Date

17 Sep, 26

Salary

22.83

Posted On

19 Jun, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, Compliance Management, Procurement, Financial Reporting, Data Management, Human Resources Support, Multitasking, Attention To Detail, Bilingual Spanish, Child Safety, Parent Engagement, Office Management

Industry

Non-profit Organizations

Description

Description Job Posting: Office Manager Are you passionate about creating an organized, welcoming, and efficient environment that supports children, families, and staff? Join our team as an Office Manager at our Head Start center, where you'll play a vital role in ensuring smooth operations and fostering a collaborative and child-focused culture. Key Responsibilities Administrative and Office Support Provide administrative assistance for center operations, adhering to organizational policies and Head Start standards. Maintain front desk coverage to ensure a welcoming and professional atmosphere. Update and manage the center’s SharePoint calendar to reflect activities and closures. Record and distribute minutes from meetings and coordinate events, training, and office functions. In-Kind Contributions Facilitate and track parent volunteer activities, including hours and in-kind documentation. Maintain a database of community partners and their services. CACFP (Child and Adult Care Food Program) Manage compliance with program guidelines, including organizing sign-in sheets, menus, receipts, and USDA documentation. Safety and Supervision Conduct active supervision audits and playground safety checks. Coordinate bus evacuation drills and manage building security, maintenance, and repairs. Regularly inspect and ensure adherence to safety protocols. Human Resources and Staffing Support onboarding processes and maintain up-to-date employee certifications and licenses. Ensure timely reporting of workers’ compensation cases. Procurement and Financial Reporting Oversee procurement processes, credit card usage, and month-end financial reports. Train staff on procurement procedures and ensure cost-effective purchasing. Data Management and Reporting Monitor child attendance and compliance in C-FIT. Maintain the center calendar for planned and unplanned closures. Record in-kind contributions and ensure accurate documentation. Compliance and Documentation Conduct and document inspections (e.g., fire drills, health and safety checks). Support grant applications, community assessments, and surveys. Requirements High school diploma or associate degree (or higher) in administration, management, early childhood education or related field. Bilingual in Spanish and English strongly recommended. Experience working in Infant/Toddler or Preschool classrooms. Ability to lift up to 50 lbs. and perform physical activities associated with preschool administration. Required Skills Strong attention to detail and multitasking abilities. Commitment to child safety, parent engagement, and fostering a collaborative team culture. Proficiency in administrative tools and compliance management. Why Join Us? Be part of a mission-driven organization dedicated to empowering families and nurturing the growth of children in underserved communities. Our team values professional growth, inclusivity, and making a meaningful difference in the lives of others. Apply today and help us build a brighter future for children and families!

Responsibilities

The Office Manager oversees administrative operations, financial reporting, and compliance for a Head Start center. Key duties include managing CACFP guidelines, coordinating safety audits, and supporting HR onboarding processes.