Office Manager at CHARLES TAYLOR MUTUAL MANAGEMENT ASIA PTE LIMITED

Lakewood, Colorado, United States -

Full Time

Start Date

Immediate

Expiry Date

12 Aug, 26

Salary

0.0

Posted On

15 May, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, Basic Accounting, Office Management, Document Management, Microsoft Office, Time Management, Decision Making, Communication, Organization, Calendar Management, Fleet Vehicle Management, Event Coordination

Industry

Insurance

Description

We are currently seeking an Office Manager to join our team of talented professionals in our Lakewood, CO location. Responsibilities Performs broad range of administrative functions, including but not limited to: 1. Answers calls on multi-line telephone system 2. Administrative support in processing, or leading the preparation of: * Service Agreements * Project Binders * Reference Binders * Laminated Photo Cards * Maintain Tracking Spreadsheets * Support of Others on the Team when needed (photos, file downloads, etc.) 1. Basic Accounting duties such as distribution of checks, filing, purchases, filing and credit card reconciliation. 2. General office management duties such as: * Maintaining inventory * Schedule building maintenance * Meeting preparation and scheduling * Ordering lunch when needed for meetings or office events * Maintains calendars for conference rooms * Reviews, sorts and distributes mail and other correspondence * Coordinates the shipping of mail and packages * Orders and maintains office supply, grocery, and forms inventory * Equipment Management * Fleet Vehicle Management * Building Maintenance & Repair Scheduling * Coordinates staff events such as cookouts, offsite outings, and other company events 1. Performs other duties and/or responsibilities as assigned Skills and Experience * High school diploma or equivalency and five-ten years of administrative assistance experience or a combination of post high school education and experience equal to ten years * Experience as executive assistant is preferred, or experience as administrative assistant in construction, insurance, or expert consultation industries * Ability to communicate effectively verbally and in writing * Ability to establish and maintain effective working relationships, and to work together as a team * Document management and control experience * Ability to perform basic mathematical calculations * Ability to maintain a filing system and accurate records * Ability to perform assigned responsibilities with minimal supervision * Ability to prioritize, organize and perform multiple work assignments simultaneously. * Time Management Skills * Decision Making Skills * Knowledge of basic computer operational functions * Knowledge of office practices, procedures, professionalism and etiquette * Intermediate to advanced skill in utilizing Microsoft Office (Word, Excel, Teams and Outlook) * Skill in preparing clear and concise procedures, correspondences, and other written materials Values At Charles Taylor, our values define our identity, principles and conduct. This person will demonstrate and champion Charles Taylor Values by ensuring Agility, Integrity, Care, Accountability and Collaboration. Equal Opportunity Employer Here at Charles Taylor, we are proud to be an Inclusive Employer. We provide an environment of mutual respect with zero tolerance to discrimination of any kind regardless of age, disability, gender identity, marital/ family status, race, religion, sex, or sexual orientation. Our external partnerships and the dedicated work we do in promoting a transparent and fair recruitment and selection process all contribute to the successful, inclusive, and diverse culture and environment which we are proud to be a part of at Charles Taylor. About Charles Taylor Charles Taylor is an independent, global provider of claims solutions, insurance management services and technology platforms for all property and casualty markets, including commercial property, workers’ compensation, and auto/liability. We offer complex loss adjusting, technical services, third-party administration, and managed care programs with specialization in catastrophic, aviation, energy, and marine claims. With over 100 years of expertise at our core, we offer a comprehensive suite of solutions across all lines of business to help our clients manage risk.

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Responsibilities

The Office Manager performs a broad range of administrative functions, including managing multi-line phones, processing service agreements, and handling basic accounting duties. They are also responsible for general office operations, facility maintenance, and coordinating staff events.