Office Manager at City of Doraville

Doraville, Georgia, United States -

Full Time

Start Date

Immediate

Expiry Date

21 Jan, 26

Salary

0.0

Posted On

23 Oct, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Microsoft Office, Time Management, Organizational Skills, Attention to Detail, Problem-Solving Skills, Written Communication, Verbal Communication

Industry

Government Administration

Description

SUMMARY OF POSITION: The Office Manager provides comprehensive administrative and operational support to the Public Works Department. This position coordinates communications between city departments, residents, vendors, and external partners such as the Georgia Department of Transportation and DeKalb County. The Office Manager manages departmental records, assists with project tracking and reporting, and develops internal documents and procedures to improve efficiency and service delivery. A key responsibility includes processing and maintaining accurate records of invoices and financial transactions. The Office Manager also provides administrative support to the Public Works Superintendent and Director of Public Works as needed. ESSENTIAL DUTIES AND RESPONSIBILITIES: * Schedule and organize meetings, prepare agendas, and maintain departmental calendars. * Manage departmental supplies, office equipment, and technology needs * Draft and distribute departmental correspondence, public notices, and website updates to communicate project and service information to residents * Serve as the primary administrative liaison between Public Works, other city departments, and external agencies and vendors. * Input service requests into work order software and produce reports as requested. * Assist in the implementation and training of new software and workflow systems. * Ensure accurate budget coding, adherence to procurement procedures, and timely payment of invoices. * Manage contract and price negotiations with office vendors and service providers * Create and track purchase orders, invoices, and vendor contracts. * Provide general support to residents. * Respond to inquiries from residents, businesses, and other stakeholders regarding sanitation, right-of-way maintenance, and other Public Works services. * Assist in on-boarding process for new hires * Contributes to and updates department social media presence. * Screens and directs phone calls, answer various inquiries from the general public and other City departments * All other duties as assigned DESIRED SKILLS AND QUALIFICATIONS: * Proficiency in Microsoft Office (Excel, Outlook, Word, Teams, etc.) * Knowledge of or ability to learn the city’s work order management and financial systems. * Excellent time management and organizational skills; ability to prioritize multiple tasks. * Attention to detail and problem-solving skills. * Excellent written and verbal communication skills. MENTAL AND PHYSICAL REQUIREMENTS: * Ability to exert moderate, though not constant physical effort, typically involving some combination of climbing and balancing, stooping, kneeling, crouching, and crawling, and which may involve some lifting, carrying pushing, and/or pulling of objects and materials of moderate weight (12-20 pounds). * Ability to communicate orally and to perceive and discriminate colors or shades of colors, sounds, taste, odor, depth, texture, and visual cues or signals. * In compliance with the American Disabilities Act, or other applicable law, the City will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the City. OTHER REQUIREMENTS: * Must be eighteen (18) years of age or older. * Must be able to work various shifts, including weekends and holidays. * Must have a high school diploma, GED or equivalent. Bachelor’s Degree preferred. * Ability to pass a pre-employment background investigation, to include but not limited to, a physical examination with drug screening, finger printing and an oral interview. AT-WILL EMPLOYMENT: This classification specification does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the position change. Employment with the City of Doraville is at-will in accordance with Georgia law. EQUAL OPPORTUNITY: The City of Doraville is an Equal Opportunity Employer.

Responsibilities

The Office Manager provides administrative and operational support to the Public Works Department, coordinating communications between various stakeholders. Key responsibilities include managing records, processing invoices, and assisting with project tracking.