Office Manager at Coastline Academy

Arlington Heights, Illinois, United States -

Full Time

Start Date

Immediate

Expiry Date

09 Apr, 26

Salary

25.0

Posted On

09 Jan, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Office Management, Organizational Skills, Communication Skills, Problem-Solving, Customer Service, Collaboration, Attention to Detail, Time Management, Proficiency in Google Suite, Driving License, Multitasking, Administrative Support, Logistical Coordination, Compliance Management, Team Support, Marketing Event Execution

Industry

Consumer Services

Description

Description Type: Full-time, hourly Pay: $23-$25 Location: 401 S Arlington Heights Rd, Arlington Heights, IL 60005 Schedule: Monday through Friday, 11:00 am to 7:00 pm About Us: Founded in 2017, Coastline Academy is the largest behind-the-wheel driver education company in the United States. Currently in 8 states and growing, we are a people-first, technology-centric company with a focus on transparency and efficiency. We are on a mission to rid the world of car crashes by teaching students to be safe and confident drivers for life. About This Role: The Office Manager is a pivotal role responsible for ensuring smooth office operations and maintaining compliance with state requirements. This role involves a combination of administrative and logistical responsibilities, requiring exceptional organizational and communication skills. Key Responsibilities: Ensure office supplies are stocked and necessary equipment is in good working condition. Maintain organization of office files and ensure proper completion of state-required documentation, including certificates and drive logs. Scan and upload documentation and mail as needed. Oversee office cleanliness standards and assist with cleaning tasks as needed to maintain a professional and welcoming environment. Provide day-to-day assistance to Instructors, addressing questions concerning scheduled lessons and availability. Serve as the primary point of contact for resolving customer inquiries and concerns, ensuring prompt and professional communication. Provide exceptional support to customers by addressing scheduling, documentation, or service-related questions. Collaborate with team members to deliver consistent and positive customer experiences. Maintain a customer-first mindset, proactively identifying opportunities to enhance satisfaction and loyalty. Ensure all customer interactions align with company values and service standards. Assist with communication with existing high schools partnerships in the region. Help with execution of marketing events as needed. Assist the training team in coordinating in-person training sessions for new Instructors. Qualifications: Proven experience in office management or a similar administrative role. Strong organizational skills with the ability to manage multiple priorities effectively. Excellent communication skills and the ability to collaborate with team members. Valid driver's license with a clean driving record. Proficiency in tools like Slack, Gmail, Google Sheets, Google Docs and office productivity software. Detail-oriented and committed to maintaining compliance standards. A proactive problem-solver who thrives in a dynamic environment. Ability to foster a collaborative and supportive team atmosphere. Strong multitasking skills and ability to balance administrative and operational responsibilities. Physical Requirements: Must be able to sit for prolonged periods of time in a vehicle Must be able to see and hear during all weather conditions Must be able to bend, stoop, kneel, touch, feel Must be able to lift up to 25 pounds at times We are an Equal Opportunity Employer. That means that we support diversity and inclusion and do not discriminate against qualified employees or applicants because of race, color, religion, gender identity, sex, sexual preference, sexual identity, pregnancy, national origin, ancestry, citizenship, age, marital status, physical disability, mental disability, medical condition, military status, or any other characteristic protected by federal or state law or local ordinance.

Responsibilities

The Office Manager is responsible for ensuring smooth office operations and maintaining compliance with state requirements. This includes managing office supplies, documentation, and providing support to instructors and customers.