Office Manager / Coordinator at AdvantaClean of Gloucester and Camden Counties

West Deptford Township, New Jersey, United States -

Full Time

Start Date

Immediate

Expiry Date

20 Jun, 26

Salary

20.0

Posted On

22 Mar, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Problem Solving, Decision Making, Customer Service, Project Coordination, Small Business Management, Scheduling, Communication, Organization, Detail Oriented, Proactive Initiative, Task Management, Software Operation, Documentation Preparation, Inventory Management, Social Media Posting

Industry

Environmental Services

Description

Benefits: 30 hours/week Opportunity for advancement Paid time off AdvantaClean is a growing restoration company that helps homeowners and businesses recover from mold problems, water damage, and indoor air quality issues. We are a small, fast-moving company where people take ownership of their work and directly impact the success of the business. If you've ever thought about owning or running a business someday, this is a great opportunity to learn how a service company operates from the inside. We are looking for a highly motivated individual who wants to learn how a service business actually runs behind the scenes. This role is perfect for someone who: Enjoys solving problems and figuring things out Likes being in the middle of the action Wants exposure to how a small business grows Is comfortable taking responsibility and making decisions You will work directly with company leadership and gain real-world experience in operations, customer service, project coordination, and small business management. This is not a slow corporate office job — it is a hands-on role in a growing company where initiative is valued. Why This Job Is Different Many office jobs are repetitive. This role gives you exposure to how a service business actually operates — from the first customer call to the completion of the project. You will learn how to: Coordinate real-world service projects Communicate with homeowners and property managers Support technicians in the field Help manage multiple jobs at once Keep projects moving forward Schedule & Pay Monday – Friday 10:00 AM – 4:00 PM 30 hours per week $18 – $20 per hour Paid time off Location: In-office – West Deptford, NJ A Typical Day Might Include No two days are exactly the same. You may be: Answering calls from homeowners dealing with water damage or mold Scheduling jobs and coordinating technician availability Preparing project documentation and job files Sending estimates and following up with customers Entering project information into our management software Organizing job photos and reports Communicating with technicians, estimators, and customers You will be a key part of keeping projects organized and moving forward. What You'll Be Responsible For Customer Coordination Answer some incoming calls and assisting customers with scheduling services Sending proposals and following up with customers on open estimates Coordinating job start dates with guidance from Operations Management Maintain professional communication with customers throughout projects Project & Operations Support Prepare job files and documentation for upcoming work Enter project information into company management software Organize job photos, reports, and paperwork Ensure documentation is complete once projects are finished Office Operations Help maintain organized job records Order office supplies and basic inventory Assist with scheduling and internal coordination Support basic marketing activities such as social media posts The Kind of Person Who Will Thrive Here We are looking for someone who is: Highly organized and detail oriented Comfortable communicating with customers and technicians Able to juggle multiple tasks without getting overwhelmed Motivated and proactive — someone who doesn't wait to be told what to do Interested in learning how a small business operates Someone who enjoys being part of a team and helping things run smoothly Ideal Background (But Not Required) Senior or recent graduate studying: Business Administration Entrepreneurship Construction Management Communications Marketing This role is especially great for someone who: Grew up around a family construction or contracting business Has worked in service industries Has experience juggling school, work, and responsibilities Likes fast-paced environments Growth Opportunity This position has the potential for growth within the company Someone who performs well may gain experience in: Operations assistance Project coordination Sales support Small business management

Responsibilities

The role involves coordinating real-world service projects from initial customer contact through completion, which includes scheduling technicians, preparing documentation, sending estimates, and maintaining professional customer communication. Responsibilities also cover supporting field technicians, managing multiple jobs simultaneously, and handling general office operations like ordering supplies and maintaining organized job records.