• Office administration & organization: You organize the daily processes in the office, handle incoming telephone calls from the switchboard, take care of general correspondence, manage office supplies and are the reliable administrative support in day-to-day business.
• Direct collaboration: You will work closely with our authorized signatory, prepare data and analyses, and report directly to her on all administrative matters.
• Gallery and order management: You are responsible for the careful creation of delivery notes, offers, invoices and artist overviews and for the complete tracking of sales.
• Inventory management & data maintenance: You record newly arrived artworks in detail, control stock levels and maintain our artist lists in the inventory management system.
• Land & Sea Interface: You will provide administrative support in creating new goods deliveries ("loadings") for our ship galleries and will assist ship gallery owners with billing and inquiries in a solution-oriented manner.
• Online shop processing: You reliably process incoming digital orders from the first click to handover to shipping.

Your profile

Even under high pressure, they maintain a clear overview, work in a structured manner, and demonstrate a high degree of personal responsibility. They value direct, trusting collaboration, are proactive, and identify with a precise, quality-conscious approach to work.

WHAT YOU BRING

• Solid foundation: A successfully completed commercial vocational training (e.g. for office management, wholesale and foreign trade, industry) or a comparable qualification.
• Digital competence: Confident use of MS Office (especially Excel) and ideally initial experience with ERP or merchandise management systems.
• Strong communication skills: Excellent German skills, both spoken and written, as well as clear, binding and friendly communication.
• Working methods: A structured, focused and reliable working method, discretion, and a mindful and respectful approach to high-quality works of art.
• Attitude: A love of learning and a willingness to familiarize oneself with the processes of the international art market – industry experience is welcome, but not a requirement.

• Office administration & organization: You organize the daily processes in the office, handle incoming telephone calls from the switchboard, take care of general correspondence, manage office supplies and are the reliable administrative support in day-to-day business.
• Direct collaboration: You will work closely with our authorized signatory, prepare data and analyses, and report directly to her on all administrative matters.
• Gallery and order management: You are responsible for the careful creation of delivery notes, offers, invoices and artist overviews and for the complete tracking of sales.
• Inventory management & data maintenance: You record newly arrived artworks in detail, control stock levels and maintain our artist lists in the inventory management system.
• Land & Sea Interface: You will provide administrative support in creating new goods deliveries ("loadings") for our ship galleries and will assist ship gallery owners with billing and inquiries in a solution-oriented manner.
• Online shop processing: You reliably process incoming digital orders from the first click to handover to shipping.

Your profile

Even under high pressure, they maintain a clear overview, work in a structured manner, and demonstrate a high degree of personal responsibility. They value direct, trusting collaboration, are proactive, and identify with a precise, quality-conscious approach to work.

WHAT YOU BRING

• Solid foundation: A successfully completed commercial vocational training (e.g. for office management, wholesale and foreign trade, industry) or a comparable qualification.
• Digital competence: Confident use of MS Office (especially Excel) and ideally initial experience with ERP or merchandise management systems.
• Strong communication skills: Excellent German skills, both spoken and written, as well as clear, binding and friendly communication.
• Working methods: A structured, focused and reliable working method, discretion, and a mindful and respectful approach to high-quality works of art.
• Attitude: A love of learning and a willingness to familiarize oneself with the processes of the international art market – industry experience is welcome, but not a requirement.